What are the responsibilities and job description for the Administrative Assistant and Officer Manager position at Voyager Capital?
Company Description
Voyager Capital is a Pacific Northwest venture firm specializing in early-stage B2B technology investing. The firm leverages its expertise, resources, and connections to support entrepreneurs in building market-leading technology companies. With offices strategically located in Seattle, Washington, and Portland, Oregon, Voyager Capital is dedicated to fostering innovation and growth within the technology sector.
JOB DESCRIPTIONS/RESPONSIBILITIES:
Providing administrative and office management support to the firms Seattle-based Managing Directors.
- Provide scheduling and calendar support to the Seattle-based partnership
- Provide front of house support, handling phones and messaging functions, meet and greet visitors/guests/tenants
- Open/Close office each day
- Handle tenant and subtenant requests (meeting rooms, keys, maintenance, parking passes, validation etc.)
- Process all incoming and outbound mail and deliveries
- Maintain orderly and tidy visitor areas, lobby and conference rooms, including management of conference room calendar
- Maintain orderly and stocked supply rooms and kitchen, including ordering of supplies
- Maintain relationship with vendors for supplies and services
- Perform general clerical duties: copying, mailing, and filing
- Process and track expense reports for all members of investment team
- Prepare trip packets for business travel as requested
- Prepare meeting materials as requested
- Create and modify various Microsoft Office documents as requested
- Field phone calls and promptly deliver messages to intended recipients
- Partner with Head of IR & Operations to assist in event planning
- Partner with Head of IR & Operations to develop best practices for processes and procedures related to business
- Assist with web site updates and maintenance
- Other duties as assigned
REQUIRMENTS:
- Motivated and ready to make an immediate impact
- 2 years of administrative support experience preferred
- Proficiency with Microsoft Office, Zoom, Google, and Dropbox
ASSETS:
- 4-Year degree or business vocational school education preferred
- Previous experience in a professional office setting preferred
- Experience integrating AI into daily ops to drive efficiency
CORE COMPETENCIES:
- Strong attention to detail and excellent organizational skills required
- Must have the ability to multi-task in a fast-paced and deadline driven environment
- Must be able to maintain professionalism and a positive attitude at all times
- Must be able to work well in a team environment
- Must display an eagerness to learn about the venture capital business
- Must be able to work in office Monday-Friday, 9am-5pm most day (typically one day at home permitted)
COMPENSATION / BENEFITS
- Salary DOE potential for annual bonus
- Generous medical/dental/vision plans (100% employer paid for employees)
- 401-k program
- Paid parking onsite
- - Paid mobile phone service