Accounts Receivable Specialist

Description

VP Supply Corp is one of the nation’s largest distributors of plumbing, HVAC, and electrical supplies. We have over 350 employees with fifteen locations across Western New York and Pennsylvania. For over 50 years, we have proudly served residential customers as well as contractors and municipalities across a variety of industries. 

Position Overview:

Our Accounts Receivable department is seeking to hire an Accounts Receivable Specialist with 3 to 4 years of experience to join our Rochester branch.

We are looking for high performers who are forward-looking, innovative, enthusiastic, and ambitious team players. Qualified candidates will be motivated self-starters with superb judgment and communication skills, a commitment to excellence and ability to thrive in a fast-paced, team-oriented environment.

Responsibilities:

· Daily cash reconciliation for all branch locations

· Follow up on all NSF deposits directly with customers or with the branches to ensure immediate redeposit or other funds recovery.

· Field incoming phone calls and emails from internal and external customers, accept payments, and process customer refunds.

· Accurate posting of payments to accounts 

· Review and resolve open balances on customer accounts as deemed necessary. For example: sales tax issues, finance charges and other un-reconciled balances.

· Contact customers as assigned and/or those identified as requiring immediate attention to resolve past due or disputed balances.

· Process incoming customer credit applications 

· Pull documents from credit card processing portal, research and respond to inquiry, post corresponding transactions in ERP system, as required.

· Respond to and field requests made by Bank’s Examiner as deemed necessary.

· Communicate with branch managers, employees, and sales staff to resolve customer invoicing concerns.

· Maintain cash accounts through research and internal communication

· Bank Functions – Bank deposits, maintain required currency for cash drawers

· Maintaining and reconciliation of customer deposit account GL 

· Investigate customer claims and take corrective action

· Contact customers for payment remittance detail

· Reconcile & Post AR Credit Transactions Daily

· Pick up mail at the post office per assigned schedule

· Other ad-hoc tasks, as assigned

Requirements

Qualifications:

• Advanced Excel skills and proficient in Microsoft Office, specifically Word and Outlook. 
• Must be extremely detailed oriented, highly organized, and able to perform job functions with high accuracy. 
• Intermediate Skill Level with ERP System. Must have a sound understanding of the transactions workflow within accounting system.
• Familiarity with obtaining and analyzing credit reports a plus.
• Strong mathematical and analytical skills.
• Knowledge of general accounting principles.
• Effective negotiating and communication skills.
• Possibility of working overtime hours during peak accounting times.
• Must have reliable daily transportation to branch location.

Work Environment/Physical Demands:

· This job operates in a clerical, office setting. This position routinely uses standard office equipment such as computers and phones. While a sedentary role, some lifting or carrying of items up to twenty-five pounds may occasionally be required.

Salary : $19 - $21