Accounting Specialist

Wabanaki Public Health & Wellness (WPHW) is growing, and we are excited to be adding new people to our team! If you value inclusivity, balance, and cultural centeredness and have a true passion for serving others, you may be a great fit for our team! WPHW is a non-profit organization that serves four federally recognized tribes located in five communities: the Houlton Band of Maliseet Indians, the Aroostook Band of Mi'kmaq, the Passamaquoddy Tribe at Indian Township, the Passamaquoddy Tribe at Pleasant Point, and the Penobscot Nation. Wabanaki traditions, language, and culture guide our approach and describe the ways we live in harmony with each other and the land we collectively share. Services are available to community members living on and off-reservation across the State of Maine.

Position Summary:

The purpose of this position is to ensure proper processes and internal controls are followed to maximize efficiency, compliance, and integrity within the accounting system. Provides updates related to spreadsheets, files, and reports as needed. Works with the other fiscal staff to meet the required deadlines of activities and supports the supervisor to implement systems improvements.

Duties and Responsibilities:

Financial Transaction Assistance

• Involved in bookkeeping functions needed to record financial transactions. Records, balances, and classifies all revenue and expenditures to proper accounts in accordance with federal regulations and WPHW policies.
• Audits entries and documents to ensure accuracy, propriety, proper account coding, adequate explanations, and other applicable information in accordance with federal and state regulations.
• Assists in projects requiring research, interpretation, or auditing of statistical data as assigned and prepares various schedules and reports for financial statements requiring knowledge of governmental accounting principles.
• Reviews the various accounts, financial summaries, and statements for accuracy and compliance.
• Assist with month-end closing

Accounts Receivable/Payable

• Build and maintain electronic filing system for all AR/AP items
• Keep accurate records of incoming and outgoing payments to the organization
• Processes account payable invoices
  ensure proper documentation and approvals are obtained.
• Tracks and reconciles outstanding purchase request forms.
• follow up on, collect and allocate payments
• carry out billing, collection, and reporting activities according to specific deadlines
• perform account reconciliations
• monitor customer account details for non-payments, delayed payments, and other irregularities
• research and resolve payment discrepancies
• generate age analysis
• review AR aging to ensure compliance
• maintain accounts receivable customer files and records
• follow established procedures for processing receipts, cash etc
• process credit card payments
• prepare bank deposits
• investigate and resolve customer queries

Accounting Systems Support

• Ensure practices are GAAP and MAAP compliant and comply with federal, state, and local regulations
• Assists with the development of and maintenance of financial and business policies, controls, and reporting procedures
• Assists with the development of documentation of systematic procedures for payroll related tasks
• Maintain vendor online bill pay accounts
• Perform other related duties as assigned.

Education and Experience Required:

• University degree in accounting, business administration, economics, commerce, or a related field OR

• Four (4) years of experience in accounting, auditing, budgeting, financial planning and analysis or other financial activities

• Strong knowledge of bookkeeping, accounts payable, and accounts receivable.

• Understanding of non-profit/governmental/fund accounting.

• Ability to maintain process according to federal and state regulations.

• Experience with QuickBooks.

• Experience reconciling accounts and maintaining general ledgers.

• Capable of producing various financial reports from interpreting and analyzing data.
• Proven experience with Microsoft Excel, Word and Outlook.

Skills and Qualifications Required:

• Attention to detail and accuracy.

• Proven organizational and multitasking skills

• Ability to problem solve and analyze information

• Excellent customer service skills

• Able to maintain
  high levels of confidentiality

• Good verbal and written communication skills.

• Professional, courteous, and positive manner

• Able to set priorities and manage multiple task functions simultaneously
• Able to work in a fast-paced environment
• Must pass criminal background check.

Wabanaki Public Health & Wellness is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.