Temporary Support Employee - Scanning Clerk

Salary Range: $23.00 to $23.00 per hour
FLSA – Temporary and Limited Term Employment, Hourly

The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.

Purpose and Position Summary:

This position will assist with an organizational scanning project and other clerical duties as assigned. The length of temporary assignments will vary and will not exceed 6 continuous month (180 consecutive days).

Primary Job Duties and Responsibilities:

Under the direction of a department delegate, sort and handle departmental files (which may include confidential and sensitive information) in accordance with WSBA and WA State Records Retention rules:

• Sort through boxes of WSBA files and organizing them as directed, moving boxes as needed
• Prepare and scan large volumes of various documents for electronic retention purposes, ensuring scanned documents are legible and organized
• Verify and upload scanned documents in various formats for retention on the WSBA network and local drives
• Properly dispose of scanned materials and documents that no longer require retention

Other duties

Education Required:

Education Preferred:

Experience Required:

• Document management
• Imaging programs and systems (scanners)

Competencies (Skills/Abilities) Required:

• Strong organizational skills, Ability to gather information and organize it in an orderly fashion, Ability to carry out assignments requiring organization of materials
• Confidentiality, tact, judgment and discretion
• Ability to work under time constraints, meet deadlines and ensure accuracy of work
• Experience using Microsoft Office applications
• Knowledge of modern office equipment (I.e., scanners/copiers/printers, computers)
• Knowledge of filing systems, Word processing and file storage software
• Ability to communicate orally and in writing
• Efficiency with executing repetitive work
• Attention to detail
• Accuracy in executing repetitive tasks

Competencies (Skills/Abilities Preferred):

Working Conditions:

This position is required to work Full-time (Temporary) and onsite at the WSBA Office, in Seattle, WA, with standard office equipment available.

The essential functions of the job that must be performed, with or without a reasonable accommodation: This position must be able to regularly work five days per week in an office environment, possess the ability to primarily sit/stand and use a computer, scanner/copier, and other standard office equipment. Must have the ability to push/pull/lift boxes weighing up to 35 pounds, reach documents on high and low shelves, and bend/twist to manage documents and equipment. This position must be able to read, write, and speak with others in English.

WSBA Benefits Include:

• This is a Non-Benefited Position
• You will be working with a team of supportive, collaborative, creative, and dedicated colleagues driven to accomplish our WSBA Mission.

For consideration and to apply, interested candidates are required to apply online and submit the following required materials: online application, and both a professional cover letter and resume. Applications submitted without a cover letter will be considered incomplete.

WSBA Staff must be authorized and approved to work in the United States (position not eligible for sponsorship), upon hire. WSBA administers pre-employment background screening upon a contingent verbal offer, and prior to hire.

Application Deadline: *June 26, 2024*

The Washington State Bar Association operates under the delegated authority of the Washington Supreme Court and exercises a governmental function authorized by the Washington Supreme Court to license and regulate the state’s nearly 40,000 legal professionals, including lawyers, limited practice officers, and limited license legal technicians. The WSBA both regulates legal professionals under the authority of the Court and serves its members as a professional association — all without public funding. The WSBA administers the bar admission process, including the bar exam; provides record-keeping and licensing functions; administers the lawyer discipline system. and provides continuing legal education for legal professionals, in addition to numerous other educational and member-service activities.

The WSBA is committed to fostering a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The statements contained in this job announcement are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.