What are the responsibilities and job description for the Accounts Receivable Assistant position at Washington Technology Solutions?
Description
Accounts Receivable Assistant
(Fiscal Analyst 1)
(Fiscal Analyst 1)
WaTech: A great place to work!
As a Washington Technology Solutions (WaTech) employee, you will have a unique opportunity to help advance the latest IT technologies and practices used by state government to meet the needs of Washingtonians. Through teamwork, partnership, and collaboration WaTech works to transform public service through a connected government.
About the position
The WaTech Finance group provides financial management services to all managers and staff within the agency. These services include rate setting, business analysis, accounting, budgeting, fiscal data, and information development. The staff in the Finance group also work collaboratively with each other in the areas of budgeting, billing, accounts payable, accounts receivable, payroll, and general ledger accounting. This position reports to the Accounting Manager.
As an Accounts Receivable Assistant, you will be relied on to perform a variety of financial analyses of accounting and fiscal data. In this role you will be responsible to ensure accuracy and completeness of all assigned transactions for agency billing and revenue collection.
Duties
Some of what to expect with this role:
- Ensure accurate recording of accounts receivables and revenue by means of reconciliation and analysis of developed fiscal queries or reports.
- Perform analysis to ensure accuracy and correct any discrepancies by making adjusting entries preparing journal vouchers and recording/uploading them to the state financial reporting systems.
- Develop fiscal queries and reports and then analyze the data, perform reconciliation, report analysis, and system research to determine proper recording and liquidation of accounts to ensure the correct accounting period for all invoicing, payments, and adjustments processed.
- Review, analyze, and interpret agency accounting and financial records and reports for receivable and revenue accounts.
- Maintain and monitor federal contracts to assure billing compliance.
- Generate A-19 billings to other agencies as outline in the Interagency Agreements (IAA), option appropriate internal approvals, and sending out the A-19 to the agencies.
- Assist in the fiscal year closing of financial records.
- Provide updated financial reporting to management regarding aging receivables.
- Assist with financial summary information, analysis of financial reports and development and maintenance of fiscal procedures, adjusting journal entries and uploads into the Agency Financial Reporting System (AFRS) financial toolbox.
Here’s what we’re looking for:
- Four years of professional experience in accounting such as accounts payable, accounts receivable, or a combination of education and accounting experience totaling four years.
-
Intermediate or higher Microsoft Excel skills, such as:
- Pivot tables
- Charts
- Vlookup
- IF/SumIf
- One year of accounts payable or accounts receivable experience in a state governmental environment.
- One year of experience applying Generally Accepted Accounting Principles (GAAP), handling general ledger accounting, accounts payable, or accounts receivable or revenue management.
- One year of applying state government accounting rules, Statewide Accounting & Administrative Manual (SAAM).
- One year of experience with accounting financial and reporting systems such as Enterprise Reports (ER).
- Accurately using a 10-key calculator by touch.
Telework:
This position is approved for teleworking. However, it has a twice-per-week onsite requirement.
We value diversity and different perspectives:
WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives, and unique identity.
What WaTech Offers:
As an employee of WaTech, you’ll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more.
While WaTech is headquartered in Olympia, Washington, which is near some of the country’s most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work life balance.
To learn more about WaTech, and what our employees enjoy about working here, please visit our website.
How to apply:
Applications for this recruitment will be accepted electronically. Please select the large “apply button” at the top of this announcement. You may need to create a profile and account in Washington state's automated application system. We invite you to include your name and pronouns in your material to ensure we address you correctly throughout the application process.
To be considered for this position you will need to:
- Submit your online application.
- Answer all required Supplemental Questions.
- Attach a Letter of Interest that addresses how your experience qualifies you for this role.
- Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position.
- Include three professional references and their contact information.
Note: Applications without the requested attachments identified above or containing supplemental question responses with comments such as "see resume" may lead to your application being disqualified from consideration.
Conditions of employment:
This position requires a background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position and is a continued condition of employment.
Recruitment process:
First round of application assessments will be conducted seven days after the initial job posting date. The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date during the recruitment process. It is to the applicant's advantage to apply as early as possible. This recruitment may be used to fill multiple positions.
Contact us: For inquiries about this position, please contact Rebekah Wilkes at (360) 407-8646 or email to Rebekah.Wilkes@WaTech.wa.gov
Persons requiring accommodation in the application process or for an alternative format may contact Human Resources at (360) 407-8242 or Human.Resources@watech.wa.gov. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. WaTech complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
Supplemental Information