Billing Specialist

Position Summary

We are seeking a highly detail-oriented Region Billing Specialist to join our finance team. This individual will be responsible for managing and executing all billing and collections activities for home-to-school transportation, charter services, and extracurricular contracts. The ideal candidate is a self-starter with a strong grasp of billing and accounts receivable processes, excellent communication skills, and a passion for operational efficiency.

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Key Responsibilities

• Accurately prepare and process monthly billing for home-to-school, charter, and extracurricular transportation services.

• Partner with operations teams to confirm service volumes and ensure all billing aligns with agreed SOPs.

• Communicate with school districts and clients to address billing inquiries, resolve discrepancies, and ensure on-time payments.

• Partner with operations teams to confirm service volumes and ensure all billing aligns with agreed SOPs.

• Maintain accurate billing rates by referencing contracts and customer agreements; ensure all invoices reflect current, approved pricing.

• Own the collections process for assigned accounts, including following up on outstanding invoices, resolving payment issues, and escalating when necessary.

• Collaborate with the finance team to support cash flow goals through effective billing and collections practices.

• Utilize Microsoft Excel and internal systems to track, audit, and analyze billing and receivables data.

• Seek opportunities to streamline billing and collections processes using Excel, Microsoft Teams, and other tools.

• Maintain documentation and audit trails in compliance with internal policies and customer requirements.

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Qualifications

• 1 years of professional experience, preferably in a finance, administrative, or customer service role.

• Strong working knowledge of Microsoft Excel and comfort learning new technologies. Familiarity with billing automation or ERP systems is a plus.

• Detail-oriented with strong organizational and problem-solving skills

• Proven ability to work cross-functionally and manage multiple priorities in a deadline-driven environment.

• Excellent communication skills with the ability to interact professionally across teams and with customers.

• Prior billing or collections experience is a plus but not required—training will be provided.

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What We Offer

• A collaborative and supportive team culture

• Opportunities for process ownership and continuous improvement

• Competitive compensation and benefits package

• A salary of $85,000 - $90,000 per year.

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.

We Transport / Towne Bus is a premier Long Island-based school bus company serving districts throughout Nassau and Suffolk Counties, New York City, Westchester County, and Bridgeport, Connecticut.

A major part of our company’s repertoire includes special needs transportation and services for wheelchair-bound individuals.