Associate Executive Specialist

About this role:

Wells Fargo is seeking an Associate Executive Specialist to join our Consumer, Small and Business Banking Human Resources Advisory Team.  This role will be responsible for providing administrative support to two Human Resource Leaders for our Consumer and Small Business Banking organizations. The individual will have a dual reporting relationship to our two Human Resource leaders.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports

• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions

• Support projects by coordinating meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants

• May assist with preparing meeting materials, agendas and other related responsibilities

• Act as information source on group and company processes.

• Receive direction from managers and exercises judgement within defined parameters while developing understanding of the Administrative Support function

• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals.

• Partner with other administrative professionals to ensure seamless handoff and coordination of duties/tasks/responsibilities in the other’s absence and/or in support of the business

Required Qualifications:

• 6 months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience coordinate meetings and manage calendars and appointments for multiple leaders simultaneously

• Experience supporting senior level leaders/executives

• Administrative support experience in banking, financial services and/or human resources

• Strong analytical skills with high attention to detail and accuracy

• Ability to effectively work in and support a virtual team environment interfacing electronically and by phone 

• Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines

• Experience handling confidential material in a professional manner

• Experience in creating and editing executive-ready power point presentations in support of multiple leaders

• Experience with Workday and My Concur

• Experience managing SharePoint site and Tableau

• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, MS Teams and SharePoint) skills

Job Expectations:

• This position will require onsite presence at one of the locations listed below in a hybrid work schedule

• Relocation assistance is not available for this position

• This position is not eligible for Visa sponsorship

• Flexibility in schedule to accommodate supporting leaders in different time zone

Position Locations:   

• 401 S Tryon Street, 24th floor, Charlotte North Carolina

• 1145 Ross Avenue Dallas, Texas

• 4101 Wiseman Blvd., Bldg. 308 San Antonio, Texas

• 2222 West Rose Garden Lane Phoenix, Arizona

• 550 S. 4th Street, Minneapolis, Minnesota

• 800 South Jordan Creek Park West Des Moines, Iowa

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Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.