What are the responsibilities and job description for the Office Manager position at Westchester Medical Center?
As an office manager this position oversees and/or manages the day to day functions of the Case Management Department office. This position is critical in organizing and coordinating all administrative office procedures to ensure organizational effectiveness and efficiency. This role is responsible for developing intra-office protocols, facilitating departmental communication, streamlining office and administrative procedures, inventory control of office supplies and supervision of the administrative assistant.
RESPONSIBILITIES
- Point person for maintenance, mail intake and distribution, supplies and other associated office tasks.
- Organize and schedule meetings and appointments for management
- Partner with HR to maintain office policies and hospital procedures
- Utilize computer programs to maximize department reporting needs
- Organize and maintain office operations and procedures
- Coordinate with IT department on all office equipment.
- Manage relationships with any outside vendors needed to maintain the efficiency of the office
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
- Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Allocate tasks and assignments to the administrative assistant and monitor their performance
- Recommend and implement procedural and policy changes to improve operational efficiency.
- Review and approve office supply acquisitions
- Monitor and maintain office supplies inventory
- Other duties as assigned and/or required due to any internal or external requirements
QUALIFICATIONS/REQUIREMENTS
EXPERIENCE
- Minimum of two to five years’ experience in general office work
EDUCATION
- Associate's degree, required
- Bachelor’s Degree, preferred
LICENSES/CERTIFICATIONS
- 1-3 months on the job training