What are the responsibilities and job description for the Assistant Director of Alumni Engagement position at Western Carolina University?
The primary location of this position is on the main Cullowhee, NC campus.
Reporting directly to the director for alumni engagement, the assistant director for alumni engagement is responsible for assisting in planning, coordinating, and executing measurable activities involving communications, advocacy and volunteerism, resource development, and participation.
The assistant director assists in producing signature alumni events, including Homecoming weekend, Family weekend, new student send-offs, and other events as assigned. This position is a principal coordinator for WCU’s Purple & Gold Reunion event.
In concert with other advancement staff, this position will contribute to the qualification of prospective donors to WCU and its foundation and will maintain an identified prospect portfolio. The assistant director helps identify, support, and manage select alumni volunteers.
Job Duties
Promote strategies, craft marketing communications, and establish best practices that yield increased levels of attendance and participation among identified affinity groups
Manage multiple event production schedules, including the following:
scheduling venue spaces and catering
preparing event briefings and timelines
coordinating communications, including print, email, web pages, social media, and phone/text messages
tracking event registration and attendance
managing volunteers
performing other tasks
Manage class reunions. With the director of alumni engagement, recruit, manage, direct, and motivate alumni volunteers to assist in planning and executing WCU’s Purple & Gold reunion; serve as the principal liaison for reunion volunteers and attendees. In partnership with annual giving, incorporate reunion fundraising goals.
Develop or utilize dashboards and metrics to provide quantitative engagement analysis and reports on engagement activities
Manage an active portfolio of alumni and family society prospects and accomplish face-to-face qualification visits with 150 constituents annually
Complete all appropriate follow-up reporting, stewardship, and processes for prospects
Assist the director of alumni engagement in producing signature events, including Homecoming weekend, Family weekend, new student send-offs, and other events as assigned
Assist the director of alumni engagement in managing and staffing the WCU Alumni Association and the WCU Family Society leadership council
Utilize WCU Alumni Association board members for regional engagement
Represent Western Carolina University to varied constituencies and at all times represent the university in an exemplary and professional manner
Minimum Qualifications
Bachelor’s degree and 3-5 years of experience
Computer, database, and social media proficiency
Experience using Microsoft Office suite
Required to work outside regular office hours, including nights and weekends
Must be eligible for and/or possess a valid North Carolina driver license.
Preferred Qualifications
Professional experience in a higher education setting or an occupation with relationship management, events planning, or communications skills
Experience with constituent relationship management (CRM) systems, particularly Raiser’s Edge
Dedication to high quality customer service
Excellent organizational skills, attention to detail, and follow-through
The ideal candidate will possess a deep knowledge of Western Carolina University and its culture, history, and traditions
Position Type Permanent Full-Time
Number of Hours Per Week 40
Number of Months Per Year 12
Posting Text
Open Date 08/30/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicants
To be considered, you must apply online. Please include a cover letter, resume and a list of professional references to complete the application process.
For questions or additional information, please contact James Hogan, Assistant Vice Chancellor for Engagement, at jhogan@wcu.edu or 828-227-3037.
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Reporting directly to the director for alumni engagement, the assistant director for alumni engagement is responsible for assisting in planning, coordinating, and executing measurable activities involving communications, advocacy and volunteerism, resource development, and participation.
The assistant director assists in producing signature alumni events, including Homecoming weekend, Family weekend, new student send-offs, and other events as assigned. This position is a principal coordinator for WCU’s Purple & Gold Reunion event.
In concert with other advancement staff, this position will contribute to the qualification of prospective donors to WCU and its foundation and will maintain an identified prospect portfolio. The assistant director helps identify, support, and manage select alumni volunteers.
Job Duties
Promote strategies, craft marketing communications, and establish best practices that yield increased levels of attendance and participation among identified affinity groups
Manage multiple event production schedules, including the following:
scheduling venue spaces and catering
preparing event briefings and timelines
coordinating communications, including print, email, web pages, social media, and phone/text messages
tracking event registration and attendance
managing volunteers
performing other tasks
Manage class reunions. With the director of alumni engagement, recruit, manage, direct, and motivate alumni volunteers to assist in planning and executing WCU’s Purple & Gold reunion; serve as the principal liaison for reunion volunteers and attendees. In partnership with annual giving, incorporate reunion fundraising goals.
Develop or utilize dashboards and metrics to provide quantitative engagement analysis and reports on engagement activities
Manage an active portfolio of alumni and family society prospects and accomplish face-to-face qualification visits with 150 constituents annually
Complete all appropriate follow-up reporting, stewardship, and processes for prospects
Assist the director of alumni engagement in producing signature events, including Homecoming weekend, Family weekend, new student send-offs, and other events as assigned
Assist the director of alumni engagement in managing and staffing the WCU Alumni Association and the WCU Family Society leadership council
Utilize WCU Alumni Association board members for regional engagement
Represent Western Carolina University to varied constituencies and at all times represent the university in an exemplary and professional manner
Minimum Qualifications
Bachelor’s degree and 3-5 years of experience
Computer, database, and social media proficiency
Experience using Microsoft Office suite
Required to work outside regular office hours, including nights and weekends
Must be eligible for and/or possess a valid North Carolina driver license.
Preferred Qualifications
Professional experience in a higher education setting or an occupation with relationship management, events planning, or communications skills
Experience with constituent relationship management (CRM) systems, particularly Raiser’s Edge
Dedication to high quality customer service
Excellent organizational skills, attention to detail, and follow-through
The ideal candidate will possess a deep knowledge of Western Carolina University and its culture, history, and traditions
Position Type Permanent Full-Time
Number of Hours Per Week 40
Number of Months Per Year 12
Posting Text
Open Date 08/30/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicants
To be considered, you must apply online. Please include a cover letter, resume and a list of professional references to complete the application process.
For questions or additional information, please contact James Hogan, Assistant Vice Chancellor for Engagement, at jhogan@wcu.edu or 828-227-3037.
Background/E-Verify
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
AA/EOE
Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.
Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.
University Safety
The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Salary : $39,700 - $50,300