What are the responsibilities and job description for the Recruiting Coordinator position at Western Dental & Orthodontics?
We are looking for a Temporary Recruiting Coordinator to support our Talent Acquisition team. This is a 3–4 month temp position focused on managing the logistics and administrative tasks of the recruitment process. You will serve as a key point of contact between candidates, recruiters, and hiring managers, helping to create a seamless and positive experience for all stakeholders.
Responsibilities
Hiring & Onboarding
Responsibilities
Hiring & Onboarding
- Hiring candidates in ICIMS, ensuring all offer details and workflows are accuratley entered and completed
- Placing externs and sending welcome emails
- Sending externship packets to students
- Downloading and saving completed externship packets
- Sending out backgrounds for approval
- Sending Pre-Adverse letters to candidates when background is denied
- Sending new hire paperwork (NHP) reminders to candidates and office staff
- Assisting candidates with onboarding paperwork issues and password resets
- Resetting login credentials for iCIMS, when necessary
- Sending emails to HRIS to remove candidates from onboarding when they drop out of the hiring process
- Keeping track of referral submissions
- Processing referrals: creating Excel reports and sending for payment approval (biweekly on non-payroll weeks)
- Monthly referral reporting
- Weekly offer report (every Friday)
- Monthly extern scorecard submission to HRIS
- Addition and above-pay offer report
- Creating flyers for the recruitment team
- Maintaining the recruiting inbox
- Supporting Talent Acquisition credit card reconciliation
- Filling out 1099 new hire forms for incomplete paperwork (when necessary)
- Excellent organizational and time-management skills
- Strong interpersonal and communication skills
- Ability to handle sensitive and confidential information
- Familiarity with applicant tracking systems
- Detail-oriented with the ability to multitask in a fast-paced environment
- Proficiency in Microsoft Office
- 1-2 years of experience in a recruiting department or similar role
- ICIMS experience
Recruiting Coordinator - Entry Level (1169)
Trinet Internet Solutions -
Irvine, CA
