Account Receivable Clerk

The Accounts Receivable is responsible for managing the A/R process for our Accounting Department. This includes but is not limited to processing invoices in a timely and accurate manner, along with performing account reconciliations and data entry. You will be responsible for the overall daily account receivable transactions by billing, verifying, ensuring accurate classifications, posting, recording receivables' data, reconciliation and providing excellent customer service. In addition, you will perform a variety of accounting, bookkeeping, and financial tasks and administration. Can work well independently and get along well with others.

RESPONSIBILITIES:

· Provide accounting and clerical support to the accounting department.

· Maintain customer database profile confidentiality.

· Generate Invoices, input payments, reconcile AR accounts in QuickBooks and other software, and send out invoices and statements.

· Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data and reconciliation.

· Accept and process payments received and process credit card payments in compliance with our financial policies and procedures.

· Check payment status, facilitate payment of invoices due by email invoices, and send bill reminders.

· Review AR aging daily to ensure compliance, contact clients by calls and emails according to specific deadlines, and make collections as needed.

· Research, track, and verify differences to resolve payment discrepancies and clients' p

· Reconcile the AR ledger to ensure all payments are accounted for and correctly posted in the system.

· Create client status and AR aging reports weekly and monthly for management to review and further action.

· Work with the Sales Department to ensure AR activities comply with established protocol.

· Perform administrative functions, including scanning and filing checks, invoices, and documents.

· Prepare monthly and quarterly commission reports.

· Assistant with year-end and audit.

· Create and maintain forms and Excel spreadsheets for various reporting purposes.

· Maintain and handle employee reimbursements, expense reports, and audit receipts.

· Reconcile accounts and credit card statements promptly.

· Prepare monthly & annual cash expense reports and audit cash receivable.

· Keeping financial records updated and confident.

· Ensuring the company's daily accounting functions run accurately and effectively.

· Assist Accounting Department in reconciling revenue accounts monthly.

- Perform Accounts and credit card reconciliation.

- Data Entry and maintaining different reports in the Excel spreadsheet.

· Performs other Accounting/Administrative tasks as assigned by the manager.

REQUIREMENTS:

· Associate degree in Accounting or equivalent work experience required.

· At least two years of Experience in accounts receivable and account reconciliation.

· Excellent understanding of collections policies and procedures.

· In-depth working knowledge of basic accounting principles, including debits and credits, fair credit practices, and collection regulations.

· Proven ability to calculate, post, and manage accounting figures and financial records.

· Advanced computer skills and strong knowledge of Microsoft EXCEL.

· Must be advanced in QuickBooks with 2 years of Experience and strong knowledge of The Chart of Accounts in QuickBooks.

· Experience with tracking credit card transactions and reconciliation.

· A high degree of accuracy and strong attention to detail.

· Competency and strong Data Entry skills, including numerical input and the ability to identify discrepancies.

· Ability to perform scanning, filing, e-filing, and record-keeping tasks.

· Effective and excellent communication in both oral and written.

· Excellent administrative and analytical skills in a dynamic office setting with the ability to articulate information within short deadlines.

· Resourceful and "outside the box" thinking to solve problems and improve operational efficiency.

· Must be able to effectively handle difficult situations and personnel problems.

· Organizational skills, Time management skills, and the Ability to meet all assigned deadlines.

· Problem solver, Detail-oriented with the ability to manage many detailed tasks.

· Must prioritize responsibilities effectively in a high volume and fast-paced environment and be flexible to wear many hats.

· Flexibility to adapt to changing situations as needed.

· Available to work weekends and holidays occasionally as needed only.

· Reliable transportation, dependable, punctual with consistent attendance.

· Must pass a criminal background check and drug-free workplace.

Please forward your resume with a valid email address and contact telephone number.

Job Type: Full-time

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• How many years of Excel experience do you have? Are you basic, intermediate or advanced in Excel?
• How many words per minute can you type?
• Are you bilingual? Please list any language you speak fluently besides English.

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts receivable: 2 years (Preferred)
• Data entry: 2 years (Preferred)
• Customer service: 2 years (Preferred)
• Account and credit card reconciliation: 2 years (Preferred)
• AR Collection: 2 years (Preferred)
• QuickBooks Desktop: 2 years (Preferred)

Work Location: One location