Administrative Assistant for Institutional Advancement

Description

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.

The Administrative Assistant is responsible for assisting the Advancement office in managing the daily affairs of the office. This position will provide a wide range of clerical duties such as answering phone calls, providing excellent customer service, collecting and maintaining accurate information in the alumni/donor database, and assisting with event preparation. This position will excel at problem solving, decision making and understand the importance of handling confidential information. 

Requirements

• Schedules appointments for the Vice President and other members of the Advancement Team.
• Assists with tracking projects and fundraising initiatives for the Institutional Advancement Office 
• Assists in the communication with donors, alumni, volunteer members, retirees, and faculty and staff
• Manages incoming and outgoing correspondence and messages accurately and in a timely manner
• Assists in preparing mailings for donor acknowledgements, events and campaigns and other communications
• Creates, maintains and searches databases and uses data to produce lists, mailing labels, and letters
• Acts as the administrative contact for alumni and volunteers while having a positive and professional demeanor
• Uphold positive relationships with alumni, campus staff, faculty, and students 
• Assists with event planning, registration, and execution, coordinating with vendors, tracking RSVPs and follow up tasks 
• Enter and track purchasing orders for the Institutional Advancement Office to ensure invoices are paid in a timely manner; assist staff with reimbursements
• Reconcile financial records monthly and maintain accurate records of receipts
• Work closely with Student Ambassadors for campus events
• Organize travel for the Development staff, as needed

Job Requirements:

Education:  High School Diploma or equivalent and commiserate experience required, bachelor’s degree preferred.

Experience:  Some experience in administrative support is required; experience supporting a non-profit in development preferred.  

Skills:

•  Excellent written and verbal communication skills
• Editing and proofreading skills
• High level of competency in Microsoft Office
• Attention to detail and strong data entry skills
• Must be highly organized, project oriented and the ability to multi-task
• Experience with Blackbaud Raiser’s Edge software preferred

Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College is committed to creating a diverse environment and is proud to be an equal opportunity employer. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information.

Inquiries about compliance with this prohibition should be directed to:

Associate Vice President & Chief HR Officer/Title IX Coordinator

501 Westminster Ave, Washington West, 2nd floor

Fulton, MO 65251

HR@Westminster-mo.edu

573-592-5226