What are the responsibilities and job description for the Human Resources Manager position at Westwood Country Club?

Job Description

Who we are :

Westwood Country Club is a premier family-oriented athletic club located in central Austin that provides a variety of quality services and activities for the recreation and dining needs of members.

HR Manager

Reports to : Director of Human Resources

Position Summary :

The HR Manager oversees HR operations, focusing on payroll administration, compliance, talent flow, onboarding / offboarding, and benefits. Working closely with the HR Director, the HR Manager ensures accurate payroll processing, effective talent management, and adherence to employment laws while fostering employee engagement and a positive work culture. This role provides leadership to the HR Assistant and / or Benefits Coordinator, delegating tasks and ensuring smooth HR functions.

Key Responsibilities :

Payroll Administration :

Lead payroll processing through ADP Workforce Now, ensuring accurate and timely payments.
Maintain and audit time and attendance systems, records, and payroll-related tax filings.
Generate payroll reports and oversee deductions, compliance, and tax filings.
Collaborate with the HR Director to streamline payroll processes and ensure accuracy.

Benefits Administration :

Administer group benefits programs (Medical, Dental, 401(k), FSA, HSA, COBRA, etc.), including annual open enrollment.

Ensure compliance with ACA, ERISA, HIPAA, and other benefits-related regulations.

Audit monthly insurance premiums and manage COBRA eligibility and processing.

Talent Management :

Oversee the full employee lifecycle, including job requisitions, recruitment, onboarding, and offboarding.

Manage job postings, candidate screening, interviewing, and hiring for managerial and professional roles.

Develop and deliver training programs and implement performance management initiatives.

Collaborate with leadership to identify talent gaps and recommend strategies for retention and development.

Compliance and Employee Relations :

Ensure compliance with FLSA, OSHA, EEOC, FMLA, ADA, and other employment laws.

Regularly review and update employee handbooks, policies, and procedures to align with legal and organizational requirements.

Administer leave requests under FMLA and other applicable leave laws.

Investigate workplace issues and recommend corrective actions to promote a safe, respectful, and inclusive environment.

Leadership and Reporting :

Provide leadership and guidance to the HR Assistant and / or Benefits Coordinator, delegating tasks as necessary.

Participate in safety committee meetings and manage risk and compliance procedures.

Generate reports and analytics for audits, HR strategy, and employee engagement initiatives.

Collaborate with the HR Director and leadership to develop and implement HR programs and policies that align with organizational goals.

Required Skills / Abilities :

Experience : 5-7 years of HR management experience, with a strong focus on payroll, compliance, and benefits administration.

Technical Skills : Proficiency in ADP Workforce Now, Microsoft Excel, and HRIS systems.

Knowledge : In-depth understanding of employment laws and HR best practices.

Communication : Strong verbal and written communication skills, with the ability to build relationships and resolve conflicts.

Leadership : Proven ability to delegate tasks effectively and lead teams toward successful outcomes.

Language : Bilingual in Spanish (preferred).

Personal Attributes : Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Physical Demands :

This position involves routine office tasks, including sitting, standing, walking, bending, twisting, reaching, and lifting up to 50 pounds.

Accommodation for Disabilities :

Westwood Country Club is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).

Compliance with Wage and Hour Laws :

This position is classified as exempt under the Fair Labor Standards Act (FLSA) and is not eligible for overtime pay.

Equal Employment Opportunity (EEO) Statement :

Westwood Country Club is an equal-opportunity employer. We encourage applications from all qualified individuals regardless of race, color, national origin, gender, gender identity, sexual orientation, age, disability, or any other status protected by law.

Background Checks and Drug-Free Workplace :

Employment is contingent upon the successful completion of a background check and drug screening if required by club policies.

Limitations and Disclaimer :

This job description outlines the general responsibilities and requirements for the role but is not exhaustive. Duties may be modified or assigned as needed and will accommodate individuals with disabilities where reasonable. Employment is at-will and may be terminated by either party at any time, with or without cause or notice, in compliance with applicable laws.

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