Director of Business & Finance

Whitman Hanson Regional School District

Job Description

Title: Director of Business & Finance

Reports To: Superintendent of Schools

Job Summary: To provide leadership in the development, implementation and continuous monitoring of the School Committee’s operating budget. The Director of Business and Finance serves as overseer of the Business Office, Food Services and Transportation. The Director of Business and Finance interacts with District Operations (Facilities and Technology). The Director of Business and Finance acts to ensure that the regional district’s fiscal practices are in compliance with statute, regulations and best business practices. The Director of Business and Finance assists the Superintendent and Assistant Superintendent in all matters as defined by the Superintendent.

Qualifications:

• Current Massachusetts Certification as School Business Administrator
• Current Massachusetts Certified Public Procurement Officer (MCPPO)
• Master’s Degree required-MBA preferred
• Minimum of three years’ experience as a School Business Administrator, preferred
• Leadership ability in school administration with a thorough understanding of the      Commonwealth’s school and finance statutes and regulations, as they relate to a regional school district.
• Thorough knowledge of federal, state, local and school committee laws, policies, regulations and procedures relating to finance budgeting and employment.
• Excellent interpersonal and communication skills.
• Experience in grants management
• Experience with human resource requirements and procedures
• Experience with transportation procedures and regulations
• Experience in Operations Management, preferred

Performance Responsibilities:

• Supervise and manage the financial affairs of the school district, under the direction of the Superintendent, including the administration of funds, accounting systems, and reporting procedures
• To manage the development and implementation of the School Committee’s operating budget, including general fund, grants, and revolving accounts, and to recommend in-year adjustments as may be necessary
• Have a thorough knowledge of the two types of assessment methods available to regional school districts
• Collects, collates and completes for submission to the appropriate Commonwealth agencies, the “End-of-the-Year Report,” and all other required state and federal financial reports required by statute, which provide for funding of regional, public school systems
• Understands, communicates and applies statutes instituted by the Department of Elementary & Secondary Education and/or the Commonwealth of Massachusetts pertaining to District policies and procedures and works closely with District’s legal counsel in order to maintain compliance in all areas of responsibility.
• Establish and maintain all accounting processes associated with administering the school budget: accounts receivable, accounts payable, personnel payroll and benefits, warrants, grants and gifts, special revenue and revolving accounts and appropriate reports related to these processes
• Assist the Superintendent with the development of the annual school district budget, with the transposing of the approved budget into the appropriate format, and administer the daily control of all budget expenditures based on the approved budget and approved transfers of funds
• Submits monthly budget statue reports to the Superintendent, Administrators and School Committee
• Develop and monitor the approved system for the spending of school district funds (purchase orders and warrants) within the limits of the approved budget; including proper communication and implementation of procurement procedures
• Acts as liaison between the School District and the Town Officials regarding school finance related requirements
• Remain involved in local and national School Business Organizations
• With the Director of Facilities, and in conjunction with the Operations Department, develop and maintain a database regarding all school property of significant value
• Administers, through the Director of Transportation, the bid process related to school transportation services to insure appropriate contracted services are in place to provide a student transportation program designed to meet the needs of the daily instructional program and related extracurricular activities.
• Support the Food Service and Director of Facilities job functions
• Develop all bid specifications and oversee all bids are in proper form, are properly advertised and registered and all bid processes and requirements are properly implemented, including officiating at all bid openings
• Collaborate with the Operations Department with the projections and financing of all capital projects
• Prepare all federal, state, and local financial reports for agencies having jurisdiction over public school districts
• Coordinate and prepare, with the assistance of the Data Administrator and other applicable Administrators, the submission of the Department of Education statistical reports ? Supervise and evaluate all business office staff
• Supervise all accounts receivable and accounts payable functions for the school department
• Supervise payroll processes and functions
• Assist in the negotiations between the School Committee and the bargaining units of the Whitman Hanson Education Association (WHEA)
• Make presentations to the School Committee or public, related to areas associated with responsibilities and provide the School Committee, Superintendent, and Administrators with appropriate financial information and records upon request
• Serves on district committees, participates in district activities, and represents the district as warranted, or as directed by the Superintendent
• Responsible for the maintenance, lease agreements and service contracts of all office equipment
• Manage and maintain all School Department insurance programs
• Oversee and provide necessary documentation for annual fiscal audits and “single audit” if necessary
• Develop and recommend financial policies regarding the management of School Department fiscal matters to the Superintendent
• Perform other duties, responsibilities and tasks as assigned by the Superintendent of Schools

Terms of Employment: As per contract

Performance Evaluation: The Superintendent of Schools will evaluate the performance of the Director of Business and Finance, with input from the Assistant Superintendent.

Compensation & Benefits: Compensation and benefits shall be subject to negotiations between the Superintendent (as an agent of the school committee) and the Director of Business & Finance.

Revised February of 2020