Accounts Receivable Associate

The Accounts Receivable Associate is responsible for supporting the financial, administrative, and clerical processes related to customer billing and incoming payments. This role ensures accuracy, timeliness, and compliance within the accounts receivable function by generating invoices, recording payments, and maintaining customer account records. The Associate works closely with customers and internal departments to resolve discrepancies, uphold internal controls, and contribute to the overall financial operations of the organization.

This role is based at our Bohemia, NY location, with the possibility of a hybrid work arrangement for qualified candidates.

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:

• Accounts Receivable Operations
• Assist with daily AR operations to ensure invoices are created accurately, sent for review, and delivered to clients on schedule.
• Assist with the weekly and monthly contract management customer billing, and collections process.
• Assist with the daily cash application of client payments and perform research on
• all customer payments.
• Maintain accurate and complete financial records in compliance with company policies, GAAP, and regulatory requirements.
• Reporting & Analysis
• Assist with cash flow forecasting related to payables and provide insights for decision-making.
• Policy, Process, & Compliance
• Follow all accounts receivable policies, procedures, and internal controls to ensure efficiency, accuracy, and compliance.
• Partner with auditors, vendors, and internal stakeholders to support audit and compliance activities.
• Customer & Cross-Functional Collaboration
• Foster and maintain strong relationships with clients, financial institutions, and internal departments.
• Resolve customer inquiries, disputes, and escalations with professionalism and accuracy.
• Collaborate with Procurement, Accounting, and Finance to ensure smooth end-to-end receivables and billing cycles.
• Other Contributions
• Support special projects, system upgrades, and process improvement initiatives as assigned.
• Work closely with other accounting staff to ensure cross-team support and alignment.
• General Support
• Take on additional responsibilities or interim assignments as business needs evolve.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Culinary Suite
• X3
• Great Plains

Pay rate $24/hour

“*This role offers flexibility to be based at either our Bohemia, NY headquarters or our Berkeley, IL facility

Requirements

Education

• Associate degree or higher in Accounting, Finance, or a related field (Bachelor’s degree preferred).
• Solid understanding of accounting principles and financial processes.

Skills & Experience

• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong computer literacy; experience with ERP and AR automation systems preferred.
• Proven organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with a high level of accuracy and integrity.
• Strong interpersonal and communication skills, with the ability to collaborate across teams.

Other Requirements

• Must complete all Whitsons and other mandated training as required.