Accounting Assistant

Description

Thank you for considering the Wianno Club as a place of employment, where we are committed to a very high standard of service in all we do. We are excited that an energetic, enthusiastic, reliable, and hardworking person like you is looking to join our organization. 

As members of the Wianno Club team, we are committed to upholding a strong code of ethics that includes mutual respect, trust, responsibility, and understanding for one another.

The Wianno Club offers a wide variety of services: casual and fine dining, golf, tennis, pickleball, paddle, ocean-front and lake-front beaches, guest rooms, banquet events, fitness, and other classes and activities.

This is an in-person position. Only applicants who have the legal right to work in the United Stated will be considered for employment.

 In 2022 we are offering a generous compensation packet to our employees including: 

· compensation between $21 and $24 per hour, dependent upon experience

· a sign-on bonus of $250 for all full-time, seasonal, hourly employees

· a $200 referral bonus for both the referrer and the referred after the referred employee completes 30 days of employment

· a retention bonus of $1 for every hour worked between March 1 and the end of the season for all seasonal, hourly employees

· low-cost, on-campus housing (limited availability)

· free meals

· paid sick time

· 401K plan (based on eligibility)

Requirements

Status:  Full Time, Seasonal (March – December), Non-exempt

Responsibility: Medium level of supervision needed. Medium level of operational decision-making. 

Reports to: Chief Financial Officer

Supervises:  N/A

Skill: 

· Excellent Administrative Skills - Use of technology (Microsoft Office Suite), verbal and written communication, business correspondence, organization, time management.

· Advanced Management Skills – Decision making, planning, problem-solving, communication, delegation, time management, organization, interpersonal skills.

· Excellent Teamwork and Communication Skills – Interact, work and relate with people, listen, speak, read, write, observe, use English fluently.

· Excellent Customer Service Skills – Product knowledge, problem-solving skills, time management, attentiveness, patience, positive attitude, a willingness to go the extra mile, responsibility, professionalism.

· Experience - This position requires a minimum of 2 year of general accounting experience. Accounts Payable experience is preferred. 

Effort: Low – Bend, reach, push, pull, lift and carry up to 30 pounds

Work Conditions: Level 1 – Indoors, air conditioning, set schedule, no hazards.

Duties: 

· Maintain and distribute all invoices for approval via the Plate IQ online AP Invoice app. 

· Review approved invoices to ensure coding is accurate and descriptions of product are entered. Update due date on each invoice in accordance with vendor terms and check schedule.

· Verify that sales/use taxes are recorded where appropriate.

· Export invoices from Plate IQ to NorthStar ensuring all invoices exported balance to reports from NorthStar. 

· Request W-9 forms from ALL new vendors and update the AP database.

· Ensure when entering invoices that the appropriate W-9 status is selected.

· Weekly, submit to the CFO a check selection register from AP Payment program for approval prior to submitting for payment.

· Ensure that all accounts that have early/purchase discounts are paid timely to take advantage of these discounts.

· Download statements for all company issued credit cards and ensure that all receipts are received with proper signature and GL code present. 

· Compare all statements received to verify invoices are in the AP system. Research any discrepancy by contacting vendor for copy receiving proper approval from department manager. File all reconciled statements in the Vendor paid file. 

· Review all F&B invoices for accuracy in Plate IQ before exporting to Yellow Dog Software. Once exported, carefully review each invoice for units of measure, pricing, etc.

· On a monthly basis, assist the Chef or Sous Chef with completing the Food Inventory and submitting to the CFO for approval.

· Assist the CFO with creating various member spending reports as requested.

· Communicate with managers regarding invoice processing, month end schedule, statement reconciliation and other AP issues.

· Accurately post all Member Payments to the correct account on a daily basis. Any account discrepancies noticed should be reported to the Assistant Controller immediately.

· Batch and deposit all member payments daily using the Digital Express check machine. Checks for Deposits and other payments should be processing separately from Member payments.

· Cross train with the Assistant Controller to be able to help with member inquiries as needed.

· Assist the Assistant Controller with the review and preparation of annual 1099’s.

· Assist with preparation of schedules for the annual audit as directed by the CFO.

· Other accounting related duties and projects as requested from time to time.