Legal Secretary

Seeking a Legal Secretary for Law Practice including three attorneys in Torrance, California. Currently, 35-40 hours per week, Monday through Friday starting at 8:30 a.m. The job description includes, but is not limited to, answering phones, typing correspondence and pleadings, working on various court filings, transcribing dictation, assisting clients, assisting attorneys with client needs, organizing files, and compiling discovery.

We are looking for someone with 4 years of legal work experience or an undergraduate degree, with the following qualifications:

• • Answering incoming telephone calls and direct all calls as need;
• Must be able to use, with skill and speed, Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat;
• Type 65 wpm - Typing Test Required;
• Must demonstrate professional verbal communication skills;
• Experience with all manners of office organization, including but not limited to: 1) client file organization, 2) supply orders, 3) maintaining the common areas;
• Must be detail oriented;
• Keep track of the calendar and keep attorneys informed of upcoming hearings, meetings, and statutory deadlines etc. each week;
• Able to prioritize and manage deadlines, while anticipating next steps and upcoming deadlines;
• Assisting with document preparation by transcribing dictation, editing, formatting, spell checking, organizing multiple PDFs and bookmarking in Adobe, inserting Table of Contents and Table of Authorities in Microsoft Word, serving documents in accordance with law, and uploading documents for filing with the Court via efiling websites;
• Assisting with drafting discovery requests and responses, and compiling records for production;
• Experience assisting clients and assisting attorneys with client needs;
• Organize client files – both physical and electronic – familiarity with Clio a plus;
• Professional attire required;
• Familiarity with legal forms ie: Judicial Council Forms;
• Keep track of Attorney time - TimeSlips and LawPay knowledge a plus;
• Ability to work independently and in a team environment;
• Ability to maintain a positive attitude and friendly demeanor; and
• Great time management skills.

Our ideal applicant will integrate into our core office values which include:

• Treating others as we would like to be treated.
• Listening with intent to understand what is being said and acknowledging that what is said is important to the speaker.
• Responding in a timely fashion.
• Speaking calmly and respectfully without sarcasm.
• Acknowledging everyone is right from their own perspective.
• Making only agreements we are willing, able and intend to keep.
• Communicating any issues at the first appropriate opportunity to all persons concerned.
• Proposing solutions if something is not working.
• Taking responsibility and ownership of tasks given.
• Asking clarifying questions if we do not understand or disagree.
• Communicating with honesty and with purpose.
• Never saying anything about anyone in our office that we would not say to him or her.

Job Type: Full-time

Pay: $15.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Social distancing and common spaces are sanitized regularly.

Ability to commute/relocate:

• Torrance, CA 90505: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary : $15 - $35