What are the responsibilities and job description for the Business Development Assistant position at Wiley Rein LLP?
Wiley, a leading Washington, DC law firm, has an opening for a Business Development Assistant to support the Marketing Department. This role provides support for business development and marketing initiatives including assembling and formatting materials for pitches and proposals, performing industry research, assisting with logistics for internal and external events, and maintaining the firm’s CRM and other relevant databases.
Under the direction of the Business Development Manager, the assistant provides support for the implementation of business development, marketing and communication plans, and works closely with all members of the team to ensure coordination and execution of related marketing activities as directed. The assistant must be organized, self-motivated, detail-oriented, and committed to excellence in the workplace.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Assist with requested research for client prospects, market-facing opportunities, and industry business intelligence using various on-line research tools and write summaries as directed
- Assist with logistics and planning for various internal and external business development and marketing events, including collaboration with internal Conference Services team to execute events
- Assist with documenting and tracking activity for pitches and proposals, including maintaining marketing collateral
- Assist with updating and formatting branded marketing materials using firm templates, including, but not limited to, invitations, marketing campaign materials, and client alerts
- Update and format website content, including but not limited to, attorney biographies, practice group descriptions, bar memberships, events and speeches
- Assist with the production, editing, and distribution of client alerts and other client communications using the firm’s e-mail distribution tool
- Maintain accurate internal records and client contact information using the firm’s client relationship software
- Input data and develop reports for representative matters and practice descriptions
- Perform general administrative duties necessary to support marketing and business development activities as assigned
- Work on special business development projects or research tasks as assigned
EDUCATION AND EXPERIENCE:
- Bachelor’s degree required. Major in marketing or business preferred.
- Prior office experience preferred. Law firm or professional services industry experience is a plus
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to communicate professionally and effectively, both in oral and written form
- Ability to work effectively with firm attorneys and professional staff
- Excellent problem-solving skills
- Displays strong customer service focus
- Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
- Ability to organize workflow and use time efficiently
- Ability to demonstrate attention to detail and accuracy
- Must maintain confidentiality of work-related information and materials
- Must establish and maintain effective working relationships in or out of a team environment
- Understands and adopts the organizational structure
- Possesses the attitude of collaboration and sharing
- Willingness to learn and adopt new methodologies
- Advanced computer skills, in-depth knowledge of MS Excel, Word, PowerPoint, and Outlook required
- Flexibility to work overtime on an as-needed basis
- Position operates in a professional office environment which is usually quiet to moderate
- Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
- Position requires that the employee be able to multi-task in a fast-paced work environment
- This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
- May require employee to carry or lift items weighing up to 10 pounds
