Associate Buyer

Position Summary
Under the direct supervision of the Supply Chain Manager, the Associate Buyer performs a variety of purchasing and clerical duties while taking independent action to procure supplies and materials. This position may also include part and equipment purchases as well as dispatching equipment maintenance and repairs as needed. The Associate Buyer will communicate (in both written and oral communications) regularly with clinical staff, practice managers, regional directors, accounting, and external vendors. This position reports to the Supply Chain Manager.

Essential Position Functions

• Prepare purchase orders and verifies specifications on purchase orders.
  
• Assist with maintaining correct pricing and item descriptions in the ERP system.
  
• Physically match invoices to purchase orders and receive products into the inventory database using the ERP system.
  
• Process shipping irregularities such as: shortages, overages, delinquent orders, damaged goods and goods to be returned to vendor.
  
• Schedule monthly equipment maintenance with vendor; dispatch emergency equipment repairs as needed and follow up with necessary communications and charges.
  
• Assist with organizing product information and tracking backorders.
  
• Cross train and serve as backup when needed to Buyer II (or other).
  
• Oversees office-monitored services for quality and billing accuracy.

Non Essential Position Functions

• Reconciles invoicing discrepancies and recoverable billing interfacing with accounts payable and supplier’s accounting department.
  
• Assists with the maintenance and functionality of department reference materials, job aides, Woogle, etc.
  
• Performs general office duties, including data input, office machine operation, mail and fax distribution, filing, and magazine subscriptions.
  
• Additional duties as assigned.

Education and Experience
High school graduate or equivalent. Completion of significant college coursework in accounting, business administration, related discipline, or equivalent. 0-2 years prior work experience in a related business environment.

Knowledge of:

• Dental supplies, materials and equipment is preferred.
  
• Basic computer knowledge of spreadsheets and reporting tools.
  
• ERP, MS Office, online ordering and order tracking systems.
  
• Purchasing methods and procedures.

Skill In:

• Excellent written and oral communication skills and the ability to communicate effectively with all levels of the Company.
  
• Customer service experience preferred.

Ability to:

• Communicate clearly and concisely in written and spoken English.
  
• Reliably follow verbal and written instructions.
  
• Make arithmetical computations rapidly and accurately.
  
• Provide a high level of customer service.

Physical Requirements:
The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks. This position may be eligible for a Hybrid work location schedule.

We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).