What are the responsibilities and job description for the Administrative Specialist - Berry Springs Park position at Williamson County?
Note: The funding for this posting is effective 10/01/2024
Reporting directly to an assigned Assistant Office Administrator or Senior Office Administrator, responsible for providing administrative support to the Williamson County Parks Department by performing reception and clerical duties.
- Provides coverage at a reception desk to assist visitors and callers
- Provides customer service to customers and staff via telephone, email or in person
- Ensures comprehensive filing systems are maintained and up to date
- Retrieves, sorts, and distributes incoming mail and fax documents
- Performs daily financial transactions such as collecting payments, making bank deposits, balancing cash draws, and prepares financial reports for internal and external entities
- Orders equipment and supplies for offices and aids with budget tracking
- Schedules and creates reservations for various sporting programs, events, and facilities
- Assists and creates marketing content and tools such as brochures and flyers for department events, programs, and memos
- Creates and maintains various reports, forms, worksheets, and informational materials
- Enters and verifies data within applicable databases and systems
- Reviews, processes, and issues permits related to park operations
- Assist department staff and management with events and other clerical duties as needed
- Attends all meetings and trainings as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Assistant Office Administrator or Senior Office Administrator
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
- Occasional outdoor work required at the Quarry Splash Pad during summer months
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
- Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- High School diploma or GED
- One (1) year of clerical experience in a customer service role
- Prior cash handling experience
- Knowledge of Microsoft Office and various tracking systems
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid Texas Driver’s license
PREFERRED QUALIFICATIONS
- Prior experience working in parks administration, parks operations or a related capacity
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Salary : $18