Description

As the Receptionist/Development Assistant, you will be the first point of contact for our organization. You will welcome guests and greet people who visit the business, coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will also assist the Development department with administrative activities, including data entry and correspondence with donors.

Key Responsibilities:

·  Greet, assist visitors to the WINGS Main Office, and maintain front door security.

·  Answer, screen and forward incoming phone calls. 

·  Ensure reception, conference rooms, and general office areas are tidy and presentable.

·  Pick up/Receive, sort, and distribute daily mail/deliveries. 

·  Maintain inventory of supplies on site and place orders as required.

·  Perform other clerical receptionist duties.

·  Data entry of donations and preparation of donation acknowledgement letters and other correspondence.

·  Ensure all appeals and other special mailings are completed in a timely manner.

·  Schedule and attend department meetings and schedule outside meetings as needed.

·  Maintain Marketing packets for distribution to potential donors.

· Assist with preparation of events including activities leading up to the event and assisting the day of the event.

Requirements

·  Two years of full-time office experience required.

·  High school diploma, preferably with courses in business, required.

·  Proficiency in usage of Microsoft Office Suite, including Excel, Word, and Outlook.

·  Commitment to diversity, equity, and inclusion.

·  Exceptional customer service skills.

·  Excellent interpersonal, organizational, verbal, and written communication skills.

·  Self-starter: must be proactive and highly resourceful with the capacity to work independently.

·  Self-motivated; after being trained, must be able to work with little direction.

·  Highly organized: able to balance multiple tasks and priorities in a changing environment.

·  Attention to detail, ensuring all work is error-free and professional in appearance.

·  Ability to be a strong team player; successfully interacting with varied personalities and temperaments.