Receptionist/Accounting Assistant

Benefits:

• Employee assistance program
• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance
• Employee discounts
• Health insurance
• Tuition assistance
• Vision insurance

Support the Accounting Manager in recording financial details for the company, including maintaining financial records, submitting invoices for payment, and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative duties.

Responsibilities

• Work closely with the Accounting Manager to ensure smooth operation of all finance/accounting matters.
• Match invoices to statements and purchase orders to invoices.
• Ensure swift payment of invoices.
• Collect and confirm the accuracy of all charges and expenses for a file to be billed
• Proactively identify and resolve billing-related issues.
• Input accounting data into the accounting system with speed and accuracy.
• Order and maintain inventory of office and warehouse supplies.
• Provide support in producing financial statements and applications and preparing spreadsheets, reports, and correspondence as required.
• Plan, organize, and manage your workload to ensure your contribution to the company's monthly financial reporting process is timely and accurate.
• Provide administrative and financial support to the management staff.
• Handle sensitive and confidential information professionally, maturely, and discreetly.
• Create and provide various financial reports.
• Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals.
• Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers, and ad hoc analysis.
• Prepare month-end journal entries – focused on cost accruals and reconciliations.
• Respond to finance-related queries.
• Direct customer contact.
• Answer phones and assist customers.
• May be expected to cross-train in other administrative staff functions to support the office and contribute to associate development.

Minimum Required Qualifications

• High School Diploma or General Education Degree (GED)
• 4 years’ experience as an Accounting Assistant
• 2 years’ experience in Accounts Receivable/Accounts Payable
• Thorough understanding of accounting processes and procedures

Skills AND Abilities

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)
• High skilled in QuickBooks
• Effective communication skills
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• High attention to detail
• Understanding of accounting processes and procedures.

Preferred Qualifications

• 2-3 years’ experience in accounting/bookkeeping/finance.
• Self-motivated and enthusiastic.
• Able to work effectively with minimal management guidance/supervision.
• Good communication and listening skills.
• Great organizational skills used in planning own work.
• Good analytical ability.
• Good problem-solving ability.
• Ability to work under pressure and meet targets and deadlines.
• Able to work in a busy office environment that often demands high levels of concentration.
• Able to respond effectively to changing priorities.
• Awareness of the provisions of the Data Protection Act and being able to apply these within the organization.
• Available to work and able to manage high volume workload, especially during month-end close period.

Schedule

• 8-hour shift
• Monday to Friday
• Expected hours: 40 per week

Education

• High school or equivalent (Preferred)

Experience

• Accounting: 2 years (Required)
• QuickBooks: 2 years (Required)