Records File Clerk

WSHB's Records File Clerk performs clerical tasks and is responsible for supporting the Records department, attorneys and staff. In this role, the Records File Clerk maintains and handles organizing, retrieving and tracking of physical and electronic data in accordance with Firmwide policy and procedures. In addition to assisting with Records department administrative initiatives.

This position is a full-time onsite position Monday-Friday – 8:30 am to 5:30 pm PST with exceptional attendance

Position Responsibilities:

• Assist with records management, file organization, retrieving and tracking of physical and electronic data in accordance with Firmwide policy and procedure
• Assist with updating Records Management Database
• Responsible for administrative and client matter projects
• Assist with the processing of daily incoming and outgoing records
• Scanning, copying and saving of documents
• Assist with downloading and saving of electronic data
• Assist with copying of data to external media
• Assist with Records Department administrative initiatives and project

Position Requirements:

• Minimum of 5-6 years law firm experience (preferred experience in a Records Department)
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
• Proficient with Document Management systems such as iManage
• Proficient with handling of Electronically Stored Information
• Ability to multi-task
• Must be reliable and responsible
• Must be a team player with a positive attitude
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
• Must be flexible and open-minded to different tasks and projects
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
• Excellent communication skills, both verbal and written
• Ability to work in fast paced environment while paying close attention to detail
• Professional appearance and demeanor
• 3 professional references are required

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

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Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• law firm: 1 year (Required)

Work Location: In person

Salary : $45,000 - $55,000