Events Installation Coordinator

SALARY & FLSA: $25.99 - $38.98 per hour; FLSA non-exempt

The $25.99 hourly starting pay is structured to be competitive and may extend up to $32.48 of the range, reflecting our commitment to offering competitive compensation to qualified candidates.

OPENING DATE: 03/19/2025

CLOSING DATE: 04/08/2025

JOB TYPE: Regular, Part-time

UNION: Non-Represented

OPENINGS: 1

LOCATION: Onsite

DEPARTMENT: Events

This position averages 27 hours a week, Monday through Friday from 9 AM to 3 PM with flexibility to work evenings and weekends depending on events' needs.

HOW DO YOU ZOO?

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.” Apply today and show us how you zoo.

Who You Are

As our new Events Installation Coordinator, we know you will be successful in this role because you are:

• You’re highly organized with a sharp eye for detail: Your exceptional organizational skills and attention to detail ensure seamless event installations, from managing logistics to adhering to safety protocols and permitting processes.
• You’re a clear and effective communicator: Whether collaborating across departments, coordinating with external vendors, or providing clear updates to your team, your excellent written and verbal communication skills keep everyone on the same page.
• You’re a proactive problem-solver: You efficiently troubleshoot and resolve challenges while maintaining an empathetic and inclusive approach, ensuring events run smoothly and guest experiences are positive.
• You thrive in dynamic, fast-paced environments: With a flexible schedule that includes weekends, evenings, and holidays, you’re ready to adapt quickly, adjust priorities effectively, and contribute as both an independent go-getter and a reliable team player.
  
  

Your Primary Responsibilities

• Organize and track event inventory, ensuring necessary supplies and equipment are available.
• Coordinate the storage, maintenance, and repair of event-related equipment.
• Coordinate rental equipment and maintain relationships with vendors.
• Act as a secondary point of contact for event-related needs during setup, event duration, and teardown.
• Collaborate with event labor teams and other support personnel to ensure smooth execution.
• Follow and enforce established safety protocols during installations.
• Assist in obtaining necessary permits for event installations.
• Work with the Events Installation Manager to share event details with relevant zoo departments.
• Assist in mapping event layouts, determining equipment placement, and setting up standard lighting and fencing.
• Work with the Creative Services team to coordinate event signage.
• Support the Events Operations Lead with lighting and power planning.
• Maintain accurate records of event setups, inventory updates, and operational notes.
• Develop and refine standard operating procedures (SOPs) for event installations.
• Coordinate orders and installation of outside equipment rentals for major events
  
  

Preferred Qualifications

Ability to speak a language in addition to English.

Qualifications

• 2 years of experience in event production, logistics, installation, project management, or a related field
• Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Experience collaborating across departments and working with external vendors.
• Familiarity with safety protocols and event permitting processes.
• Flexible schedule availability, including weekends, evenings, and holidays.
• Successful applicants must live and work in Washington State to perform this role.
• Applicants must be at least 18 years old and have a valid WA driver's license with a safe driving history.
  
  

Benefits

The Woodland Park Zoo offers part time staff the following benefits:

• 4 complimentary Zoo tickets per year plus other discounts and perks 
• Annual Zoo membership after 90 days as a Regular employee
• Paid vacation, sick, holiday, and personal holiday time, pro-rated based on standard hours
• 403(b) Retirement Plan  
• Free staff parking
• Employee Assistance Program (EAP) 
  
  

SELECTION PROCESS

Application: Please include a resume with your application through our Zoo Careers site at zoo.org/jobs. Please be sure to list or upload copies of all relevant training and certifications on your application. The zoo may review existing application pools to fill this position or use this pool to fill future vacancies. 

This opportunity is open to all candidates that meet the qualifications. Woodland Park Zoo values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The zoo encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, 2SLGBTQ, people with disabilities, veterans, and those with diverse life experiences. Woodland Park Zoo is committed to providing access and reasonable accommodation in all its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.

Screening: We will review applications and select some candidates for screening calls. Final candidates will be invited for virtual or in-person interviews.

Offer: Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check. In addition, this role requires the applicant to successfully complete a driving record review.