What are the responsibilities and job description for the Workforce Events Intern position at Workforce Solutions for Tarrant County?
Summary of Position:
The Workforce Events Intern will assist in the planning, producing, and executing high-quality internal and external events in collaboration with the Program Manager. The position is part of a busy team producing multiple high-profile events each year and ancillary events throughout the year. This internship will take place on-sit at the Fort Worth Girls Inc office, the Arlington Girls Inc. office, community centers, libraries, charter schools, K-12 public schools, local colleges and universities, and various sites withing Tarrant County.
Major Duties and Responsibilities:
- Assist on-site at fast-paced, high-profile workforce events.
- Assist the department with logistics for College & Career meetings, including securing location, room set-up, audio/visual needs, food and beverage, etc.
- Take on a variety of administrative projects and day-to-day tasks.
- Answer and deal directly with emails, phone calls, and text messages about special programs.
- Manage attendee lists for events and create, print and prepare event name tags.
- Send out daily RSVP repots leading up to all events.
- Assist in scheduling program tours and creating site visit agendas for participants.
- Maintain and update the Events Calendar.
- Prepare agendas and documents, collect materials, and complete background research for events, team meetings, speeches, presentations, conferences, and other events.
- Assist with the design and ordering of collateral materials.
- Collect past event information, including data and pictures, and produce additional event reports as needed/requested.
- Perform other duties as assigned.
Minimum Qualifications:
- Ability to work evenings and at least two Saturdays in the month.
- Skilled in working with diverse clients, staff, and communities; ability to facilitate cooperative work.
- Knowledge of Microsoft Office programs.
- Possess reliable transportation and a valid Texas driver's license.
- Excellent interpersonal, communication, and relationship-building skills.
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