What are the responsibilities and job description for the Executive Assistant position at World Kinect Corporation?
At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Executive Assistant
Location: Miami
Working Pattern: Full Time in Office position
World Kinect is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.
Responsibilities:
- Coordinate executive communications, including calls, emails and interfacing with clients
- Routing as appropriate incoming/out-going e-mail and other types of correspondence
- Scheduling, organizing and coordinating meetings, travel arrangements and itineraries
- Completing and submitting to accounting appropriate expense reports/documentation
- Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations
- Plan and execute small projects
- Record and distribute minutes, decisions and actions from project meetings
- Prepare project progress reports
- Develop ad-hoc reports
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clients
Requirements:
- Minimum of 4 years of experience as an Executive Assistant supporting C Suite level
- Associates degree in Business or related field is preferred
- High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook
- Computer proficiency expertise will be utilized and applied in all “key”/primary responsibilities (listed above) of this position
- Ability to become familiar with company-specific programs and software
- Excellent oral and written communication skills
- Strong organizational, project management and problem-solving skills
- Proficiency in collaboration and delegation of duties
- High regard for maintaining confidentiality
- Exceptional interpersonal skills
- Friendly and professional demeanour