What are the responsibilities and job description for the Junior Accounts Payable Analyst position at WPP?
Why we're hiring:
WPP is undertaking a wide-ranging transformation programme across all of its Business Units.
Reporting to the Accounts Payable Manager, the Accounts Payable Junior Analyst performs daily processing of Supplier transactions for the Business Units. Transactions include invoice scanning, invoice registration and invoice matching. Following up with Suppliers to reconcile and resolve queries and finally arranging payments to Suppliers in line with agreed timetables. Strong focus on delivering high quality processing, strong and clear communicator, individual who is self-motivated as well as team oriented, driven to achieve individual and team targets as set by the Accounts Payable Manager.
What you'll be doing:
General
- Manage Accounts Payable activities for Business Units set out by the Accounts Payable Manager
- Utilize Workday Financials software to manage processing of Supplier invoices and credit notes
- Process Supplier invoice and credit note registrations within agreed timelines and the Global SLA
- Match Supplier invoices to Purchase Orders and route for approval promptly
- Process Supplier credit notes in line with approvals required
- Monitor volumes and highlight any backlogs proactively to the Accounts Payable Manager
- Prepare payment proposals in accordance with agreed payment timetables
- Create settlement runs for approved payment proposals
- Provide Supplier remittance advices for payments made
- Obtain Supplier statements and reconcile Supplier accounts investigating differences proactively
- Document all Supplier queries for follow up
- Ensure prompt resolution of Supplier queries at the earliest, involving all parties required
- Ensure Supplier master data records accurately reflect correct Supplier details and agreed contractual terms
- Provide holiday and sick coverage for colleagues as needed
Weekly
- Drive towards minimal backlogs on a daily and weekly basis
- Deliver weekly settlement runs
Monthly
- Drive Accounts Payable to close with minimal unregistered invoices and credit notes and low levels of queries
What you'll need:
- Minimum 1 year experience in Accounts Payable in a large organization
- Finance background
- Confidence in dealing and building relationships, both internally and externally
- Self-motivated, energetic, and detailed oriented
- Able to work to firm deadlines and calm under pressure
- Well organised with strength in prioritising
- Strong communication skills and ability to handle complexity
- Commercially focused with a strong Customer service approach
Who you are:
You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.
You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
You're extraordinary: We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
What we'll give you:
Passionate, inspired people – We promote a culture of people that do extraordinary work.
Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
