Distribution Warehouse Manager

Xerimis is a privately held, specialized company providing customized clinical packaging services on a global basis. Serving pharmaceutical, biotechnology and clinical research organizations of all sizes and for each phase of clinical development, Xerimis holds true to the traditional approach of building long-term relationships with clients. Whether clients are currently working on an initial Phase I trial or are in the midst of pivotal Phase III studies, we recognize that each trial is critical, and we provide outstanding service and responsiveness to clients so that timelines are met or exceeded.

Under direction of the Vice President, Operations, the Distribution Warehouse Manager is responsible for managing daily distribution and warehouse activities and assisting Operations as needed.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Responsible for overseeing and assisting with completion of workload pertaining to daily assignments, pick/pack and warehouse activities in Distribution which include the following:
• Staging and assembly of shipping orders, packing and/or crating for shipment, verifying compliance with shipping regulations relating to process documentation and handling of pharmaceutical product.
• Maintains inventory of finished product warehouse.
• Maintains and organizes all shipping and packing materials.
• Maintains an inventory log of packing supplies and notifies key personnel when packing supplies are in need of re-order.
• Immediately notifies Vice President of Operations, QA and Project Management of any discrepancies related to shipment and/or status of drug product.
• Act as liaison with Vice President of Operations and Distribution Project Management in determining and maintaining inventory levels, expiration dates of products including finished goods as well as components.
• Maintains warehouse storage of product according to cGMP compliance procedures.
• Enters data into ICS system as it pertains to the shipment of clinical materials and movement of materials within the warehouse.
• Computes tariff codes, weight and volume of finished product that is exported to foreign countries in courier computer systems.
• Verifies conversion of product weights or volumes based on country’s method of weight/measure.
• Process shipments according to requirements of courier operation systems.
• Maintains work area and related warehouse and dock areas in a clean and orderly fashion and in accordance with cGMPs.Responsible for maintaining workflow in the Distribution Warehouse including prioritization of daily packaging and storage and staging of packaging materials.
• Responsible for “First Check” or assignment of the “First Check” function and related “Just in Time” labeling activities.
• Assists with the initial GMP and SOP training of staff upon hiring.
• Completes annual reviews, provides feedback and mentoring as needed.
• Responsible for ensuring the safety of personnel, good housekeeping, and sound employee relations.
• Communicates with Vice President of Operations regarding observed training deficiencies.
• Assist with the creation and revision of Standard Operating Procedures.
• Interacts with clients during visits and/or audits.
• Assists with the GMP and SOP training of staff as needed.
• Ensures that Distribution Warehouse staff is properly trained in GMPs and Xerimis SOPs on an ongoing basis.
• Perform other work-related duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Four year college degree or equivalent work experience
• Excellent interpersonal skills
• Excellent reading and writing skills
• Excellent communication skills
• English literacy
• General mathematical skills
• Computer literacy skills
• Attention to detail
• Familiarity with cGMPs
• Familiarity with the pharmaceutical industry
• Previous broad experience with various positions in a clinical packaging/pharmaceutical setting

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. While performing the duties of this job, the employee is exposed to warehouse, operations (returns accountability) and office environment including occasional exposure to elements such as odor, noise, dust, heat, cold or chemicals. The noise level in the work environment is usually moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location