Office Assistant

Job Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will provide essential support in various administrative tasks, ensuring the smooth operation of our office. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Serve as the first point of contact for visitors and clients at the front desk, providing exceptional customer service.
• Manage phone systems, directing calls appropriately and maintaining professional phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date and organized.
• Assist with filing, proofreading documents, and maintaining office records to ensure easy retrieval.
• Support calendar management by scheduling appointments and coordinating meetings for team members.
• Handle clerical duties including typing correspondence, managing emails, and organizing office supplies.
• Provide customer support by addressing inquiries and resolving issues in a timely manner.
• Collaborate with team members on various cases while demonstrating strong organizational skills.

Skills

• Fluent in Mandarin, Cantonese AND English.
• Bilingual candidates are REQUIRED to apply for communication with diverse clients.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong computer literacy with the ability to learn quickly.
• Previous office experience or administrative experience is preferred; experience as a dental or medical receptionist is a plus.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Good typing skills with attention to detail for accurate data entry and documentation.
• Familiarity with office management practices and procedures is beneficial.
• Personal assistant experience is an asset, showcasing adaptability in supporting executives or teams. Join us as an Office Assistant where you can contribute to our dynamic work environment while developing your professional skills!

Job Type: Full-time

Pay: $3,000.00 - $4,000.00 per month

Schedule:

• 8 hour shift

Work Location: In person

Salary : $3,000 - $4,000