What are the responsibilities and job description for the Human Resources Clerk position at YMCA of Greater San Antonio?
Job Details
Description
Under the general direction of the VP of Human Resources and in partnership with the HR/Payroll team, the Human Resources Clerk provides high-quality administrative support across core HR functions. This role handles routine personnel transactions, HRIS updates, payroll-support tasks, file maintenance, and employee service inquiries while safeguarding confidentiality and ensuring data accuracy and compliance.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
Essential Functions
QUALIFICATIONS:
Description
Under the general direction of the VP of Human Resources and in partnership with the HR/Payroll team, the Human Resources Clerk provides high-quality administrative support across core HR functions. This role handles routine personnel transactions, HRIS updates, payroll-support tasks, file maintenance, and employee service inquiries while safeguarding confidentiality and ensuring data accuracy and compliance.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
Essential Functions
- Payroll Support: Assist with biweekly payroll preparation, including timekeeping reviews, basic audits, and follow-up on missing punches or approvals.
- HRIS Administration: Enter and update employee data; run routine reports; monitor data integrity; escalate discrepancies.
- Employee Access Support: Address staff password resets and access issues in accordance with security protocols.
- Records & Compliance: Organize, audit, and maintain personnel files (electronic and paper) to meet YMCA policy and regulatory requirements; track expiring documents/certifications and coordinate collection with managers.
- Employment Verifications: Process requests for employment and salary verification within YMCA guidelines.
- Manager Support: Partner with hiring managers to obtain onboarding/compliance documents and to resolve routine HR questions.
- Risk Management Clerical Support: Complete assigned clerical tasks to support incident reporting and related documentation.
- Reporting & Tracking: Prepare basic HR reports, trackers, and logs as assigned (e.g., new hires, terminations, trainings).
- Projects & Events: Support seasonal initiatives and special projects (e.g., open enrollment, audits, trainings).
- Confidentiality & Professionalism: Handle sensitive information with discretion and in alignment with policy and law.
- Other Duties as Assigned.
QUALIFICATIONS:
- At least 1 year of experience in HR, payroll, recruitment, or administrative support (or equivalent combination of education/experience).
- Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn HRIS/timekeeping systems.
- Strong attention to detail, organization, and time management; accuracy in data entry and document handling.
- Demonstrated integrity, discretion, and professional communication (written and verbal) with employees at all levels.
- Must be at least 21 years of age Valid Texas driver’s license, reliable transportation, and the ability to travel to multiple locations within the greater San Antonio metropolitan area.
- Experience with an HRIS and electronic document management (e.g., onboarding, personnel files, timekeeping).
- Familiarity with HR processes (onboarding, I-9, file audits, employment verifications, payroll basics).
- Experience working with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
- Work performed primarily in a fast-paced office environment.
- Frequent use of computer, phone, and standard office equipment; visual acuity required for reading screens and documents.
- Requires sitting and standing for extended periods; regular keyboarding and writing tasks.
- Occasional stooping/bending and lifting of up to 20 pounds.
- Role requires multitasking, analytical thinking, and meeting deadlines with high accuracy.
- Uses best practices and maintains up-to-date technology skills.