Administrative Director Federated Humane Societies of PA

Role:

Administrative Director

Reports To:

President of the Federated Humane Societies of Pennsylvania Board of Directors

Classification:

Full-time Exempt

Purpose:

Federated Humane Societies of Pennsylvania is dedicated to connecting Pennsylvania’s shelters to each other and advocating on their behalf. The goal of Federated is to develop funding opportunities and promote legislation to support Pennsylvania’s shelters.

Position Overview:

The Administrative Director at Federated Humane Societies of Pennsylvania will be responsible for overseeing the administrative functions of the association as well as working with the Executive Committee to develop and implement the priorities of the association.

Essential Functions:

• Communication
  • Build trust and promote positive communication with shelters in Pennsylvania
  • Develop relationships with funders and state legislators
  • Create and implement goals and legislative priorities with the executive committee
  • Advocate for Pennsylvania shelters
  • Gather and report relevant impact data for different stakeholder groups
  • Maintain and publish an updated membership directory and disseminate relevant updates and information to shelter members
  • Coordinate with media, respond to media requests, and manage public-facing communications for the association

• Financial
  • Manage donations and membership fees
  • Outsource monthly, quarterly, and annual business taxes
  • Work with accountants for annual audit and/or financial review
  • Pay all invoices and prepare financial reports for board review
  • Prepare an annual budget for board approval
  • Support grant submissions to diversify revenue streams
  • Maintain all required registrations and licenses for the association

• Administrative
  • Schedule meetings for the executive committee and shelter members
  • Update and maintain website and social media pages
  • Develop a membership program for shelters and recruit members
  • Organize and maintain records
  • Coordinate the planning and execution of events, including a one-day summit and eventually a multi-day annual state conference

Education or Experience:

• Experience writing for a political audience
• Proficiency in relevant software (QuickBooks, Microsoft Office Suite, Donor Database)
• Proficiency in website and social media management
• Excellent communication and interpersonal skills
• Proven experience in non-profit management, shelter management preferred
• Excellent organization skills
• Experience planning events
• Legislative experience preferred

Working Conditions and Environment:

• Remote position with occasional travel to York County SPCA and Harrisburg, PA
• May require some evenings and/or weekends

Salary and Benefits – this position is housed with the York County SPCA

• $50,000 starting salary per year, paid biweekly, direct deposit available.
• York County SPCA health care costs, vision, and dental benefits are included.
• The York County SPCA offers retirement benefits with a dollar-for-dollar match up to a maximum of three percent (3%) of your salary per year. The organization offers a SIMPLE IRA.
• 216 hours of paid time off
• Short-term disability and life insurance paid by York County SPCA.

Salary : $50,000