Bailiff/Judicial Specialist

NATURE OF WORK
Performs varied tasks that assure the efficient and orderly operation of the courtroom, court calendar, and all court proceedings; provides administrative support, facilitates the flow of courtroom cases and official proceedings, enforces rules in the courtroom.

(Illustrative Only) Manages the courtroom in an efficient manner through coordination of counsel, litigants, victims, law enforcement, the media, interpreters, and the general public; assures that the judge has all files, motions, sentencing documents, exhibits, case status information and other documents from Arizona Judicial Automated Case System (AJACS); performs a wide variety of support tasks for the court; assists jurors, witnesses, attorneys, news media, and others, according to established guidelines, policies, procedures, state statutes, rules, and administrative orders; guards, protects and maintains privacy and security of the jury deliberation room prior to deliberation; guards, protects and maintains the privacy of the jurors during jury deliberation; escorts jurors to lunch, dinner, and as assigned/required; manages the court record by operating the Jefferson Audio Video System (JAVS) in the courtroom and documenting proceedings designated by the court as JAVS official record; assists the courtroom clerks and court reporters in keeping an accurate record of court proceedings; pulls court files and reviews for completeness; reviews the AJACS calendar for accuracy; keeps a daily log of court proceedings; assists in preparing legal orders, sentencing documents, judge's notes and paperwork; and assists with scheduling of court hearings; coordinates with the jury commissioner in preparation for jury trial: manages the jury to prevent juror contamination and tampering throughout the duration of the trial and during deliberations; responds to juror needs during trial and deliberation; prepares and/or provides various forms associated with the court process to attorneys; handles sensitive and delicate issues with confidentiality and professionalism; provides clerical services and administrative support; responds to requests for sensitive information; reviews files and identifies file completeness and compliance to appropriate statutes, rules, administrative orders and other governing policies and procedures; assists with the coordination of cases and people through the court process; coordinates calendars; makes travel arrangements; assists in coordinating, preparing, updating, and distributing the Court's calendars; regular and reliable attendance is required; performs related duties as required or assigned.

High school diploma or GED AND two years of responsible administrative support and computer experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. ADDITIONAL REQUIREMENTS: This classification requires the applicant to pass criminal background checks; a valid Arizona State Driver's License may be required; Arizona Committee on Judicial Education and Training (COJET) yearly accreditation is required; employees in this classification may be required to obtain specific technical certifications. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment and Court facilities.

Knowledge of: Applicable State of Arizona statutes, rules, administrative orders, operational policies and procedures; applicable Federal rules and requirements; Yuma County Policies and Procedures; legal, ethical, and professional rules of conduct; basic principles and practices of caseflow management, records management and jury management; Arizona Judicial Automated Case System (AJACS); Jefferson Audio Video Systems (JAVS) digital recording system; principles of human behavior; the criminal justice system and available community resources; principles and practices of case and records management; modern office practices, procedures and equipment; legal terminology and court processes and procedures.

Skills in: Maintaining composure, and working effectively under stressful conditions; remaining alert at all times and reacting quickly and calmly in emergency situations; interacting with people of different social, economic, and ethnic backgrounds, including judges, court staff, litigants, attorneys and the general public; effectively communicating in written and verbal forms; establishing and maintaining cooperative working relationships with court employees and the public; operating a personal computer utilizing a variety of software applications; working under pressure; handling significant problems and tasks that come up simultaneously and unexpectedly.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE