What are the responsibilities and job description for the Executive Assistant position at ZeniMax Media, Inc.?
Overview
Headquartered just north of Washington, D.C., with offices in North America, Europe, Australia and Asia, ZeniMax Media is a video game publisher, managed by an experienced group of executives, which has assembled a strong creative team of world-class game developers under the renowned Bethesda Softworks brand.
The Executive Assistant directly supports our CEO in a fast-paced environment where technology and entertainment merge. The Executive Assistant will be responsible for managing the CEO’s day-to-day calendar, be able to work under pressure, and have the willingness to go above and beyond their outlined duties.
Responsibilities
- Manage and maintain the CEO’s daily calendar, phone calls, expense reports, travel arrangements, and other administrative tasks while being prepared for shifting priorities
- Facilitate and organize regular internal and external meetings while providing meeting materials and information as requested
- Support the running of the Office of the CEO as it relates to the wider organization; organizing documents, taking meeting notes, ensuring follow-ups as assigned, etc.
- Continually communicate and provide the CEO with the most up-to-date information regarding each day’s priorities
- Participate in highly confidential discussions and handle all confidential documents and information with appropriate care
Qualifications
- Bachelor’s Degree in a related field and 5 to 7 years relevant work experience supporting senior level leaders in a complex, dynamic and fast-paced environment with little supervision.
- Ability to confidently interface with executive-level contacts inside and outside the company.
- Proven ability to independently exercise sound judgment, prioritize appropriately, respect for confidentiality and discretion to properly handle highly sensitive information.
- Capable of building strong relationships with a diverse group of colleagues across various time zones.
- High degree of flexibility and adaptability; including the ability to work outside of regular business hours
- Proven proficiency using MS Office applications: Word, Excel, PowerPoint & Outlook.
- Effective verbal and written English communication skills
- Outstanding planning & organizational skills and meticulous attention to detail
We embrace diversity, equity, and inclusion in everything we do – from recruiting for our studios, publishing and operations to fostering safe and respectful workplaces that encourage collaboration. Our culture is based on principles of respect, inclusion, and fair treatment and we welcome anyone into our family without regard to race, religion, gender identity, sexual orientation, or age.
Our diversity fuels our innovation and inspires us to create game worlds that bring us closer to the global community of players we serve.
