What are the responsibilities and job description for the Project Coordinator - Construction Admin position at Zernco?
At Zernco, employee and client satisfaction come before profit. We ensure the success of our employees, clients and subcontractors by building long-lasting relationships and remaining committed to strong moral and ethical principles, values and always doing the right thing. Zernco does not accept mediocrity, and we do not expect our clients to either. By regularly investing in the latest technology and continuing education, and using client feedback as a tool for improvement, we strive to bring our clients an exceptional construction experience.
From concept to completion, Zernco clients can expect the highest standards of craftsmanship, attention to detail, and responsiveness. Many of our national clients will tell you they’ve been partnering with us year after year for the past two decades because they know they can trust Zernco to deliver a quality building with speed and precision. Our Operations team's goal is to bring our clients a smooth construction experience with a seamless turnover.
If what you have read about our company interests you then I encourage you to apply and Let's talk Zernco!
Job Purpose:
The Project Coordinator (PC) is responsible for directing, organizing, and controlling project activities under the direction of the Project Engineer (PE) or Project Manager (PM) and Service team.
Essential Functions, other duties may be assigned.
- Consistently able to work in the office during the hours of 8am -5pm Monday – Friday.
- Attends All Employee Meetings as scheduled.
- Providing administrative services to assist the PE/PM on the New and Remodel Commercial Construction projects from buy out to close out. Other administrative duties assigned may include; printing, binder organization, booking travel, meeting coordination, assisting in training on administrative tasks for new hires
- Gathering required documentation, set up projects in tracking system and create job files
- Confirming ETA dates / arrival times for various materials/deliveries
- Prepare and send purchase orders and subcontracts
- Create and process Owner and subcontractor change orders
- Request and track subcontractor insurance certificates and bonds, review certificates for compliance
- City / state specific licensing and permit required documentation assistance
- Prepare final lien waivers to release retainage at closeout of a project
- Assist with keeping vendor information updated and current in Accounting software
- Requesting W-9, COI documents and Lien Waivers
- Review subcontractor pay applications for payments and work closely with accounting to ensure proper payment to vendors / subcontractors
- Phone conversations with vendors, suppliers, subcontractors and clients based on the needs of the PE or PM for assigned projects
- Scan and file documents into project files & Pronovos.
- Coordinate with field personnel utilities, storage units, job trailer, dumpsters, portable facilities.
Qualifications and Requirements
- Dependable, independent self starter who takes responsibility for the quality of work provided
- Ability to manage frequently changing priorities
- Ability to maintain confidentiality concerning financial/client information
- Ability to initiate and drive process improvements
- Comfortable working independently with minimal supervision and within tight deadlines
- Understanding of basic accounting
- General knowledge of the construction industry - not required but highly desired
- High level of proficiency in MS Office Suite (Word, Excel, Outlook)
- Excellent communication skills and ability to interact with all levels of management and customers / clients
- Attention to detail