Accounting Assistant

ABOUT US

We’re just like you. We believe that solar energy production for our homes, businesses, and cities is a win-win proposition for job creation and a cleaner environment.

A&R Solar is a leading solar installer in the Pacific Northwest, bringing together passionate, talented people who want to do the right thing for our customers and the environment. With industry firsts like B-Corporation status, charitable solar programs, and performance guarantees, we believe that investment in our staff and our communities is the new standard. Be a part of a fun team that is committed to the growth of all employees. A&R Solar measures value in three categories, People, Planet, and Profit.

POSITION SUMMARY
The Accounting Assistant is responsible for a variety of accounting and administrative tasks to help the subdepartments achieve deadlines and ensure accurate data entry. The duties of this position will include bookkeeping, reporting, and providing top-level service to its customers, vendors, and employees. The ideal candidate is detail oriented and a team player who can operate with a high level of communication and knows where he/she is needed. This position is Hybrid and requires at least 2 days / week to be worked at A&R Solar's Washington location (currently in Seattle).

KEY RESPONSIBILITIES
Accounts Receivable:

• Manage the day-to-day Accounts Receivable (AR) functions
• Customer account creation and invoicing per contract terms
• Receive payments (online and in office) and making bank deposits (in office)
• Review of new residential contracts for accuracy and commercial contracts for billing requirements
• Work closely with the Sales and Project Teams and Salesforce to ensure data entry accuracy
• Manage customers’ sales tax profile by collecting Reseller Permits or Sales Tax Exemption Forms
• Respond quickly and professionally to customer questions and requests
• Monthly Aging reports for timely collections and retainage management
• Project stage tracking for timely invoicing
• Coordinating with financing institutions as necessary
• Process Customer Referral Checks
• Desire and ability to become A&R Solar’s Accounts Receivable expert to assist other departments with relevant AR questions (example, but not limited to local and city sales tax laws)
• Keep internal procedures up-to-date
• Assist controller with adjustments between the Income Statement and the Balance Sheet, closely following all methods of Revenue Recognition

Corporate Credit Card Management:

• Receipt collection and review
• Map expenses, classes, vendors, etc to improve automation
• Download credit card transactions and transfer to Quickbooks on a bi-weekly basis
• Manage credit card platform (RAMP & Cap One) including (but not limited to):
  • Ordering new / replacement cards
  • Managing credit limits for all card users
  • Update and Maintain purchase approval levels (Chart of Approvals)
  • Ensure automations and approvals are operating as intended
  • Follow up on missing receipts and required information
  • Removal/ Destruction of cards
  • Continuously improve Credit Card platform (RAMP) automation and user accessibility
  • Keep internal procedures up-to-date

Tax & Licensing:

• Accurately review, complete and remit Monthly WA State Excise & Sales Tax Liability
• Complete and Remit Quarterly & Annual Municipality B&O Tax
• File and maintain A&R Solar Business & Contractor Licenses

Cross-Training:

Opportunities to expand education and experience more facets of the A&R Solar finance and contract duties. Help provide coverage while team members are out (experience not needed, but is beneficial):

• Accounts Payable (AP)
  • Enter Vendor Bills & Reimbursements ensuring proper Job-Costing
  • Timely Payment of Vendors (Online and In-Office by check)
  • Initiate W-9 Requests and set up new vendors
  • Archival of bills into cloud-based storage program for future reference
• Commercial Contract Review & Compliance Support
  • Review of Commercial Contracts to reduce financial and operational risk
  • Subcontractor Flow Down/ Flow Up compliance
• Other:
  • Participate in monthly, quarterly, and annual closing process
  • Participate in team meetings
  • Special projects as assigned

REQUIREMENTS

• High School Diploma or equivalent
• 2 Years’ experience working in an accounting / bookkeeping role, including Intuit QuickBooks
• Highly proficient computer skills including Google Suite (Gmail) and MS Excel
• Salesforce CRM experience preferred
• Self-motivated, organized, and accountable
• Focused with a high attention to detail
• Ability to prioritize and handle multiple tasks
• High-level of problem solving and critical thinking skills
• Must have a positive attitude and a dedicated work ethic

This position is Hybrid and requires at least 2 days / week to be worked at A&R Solar's Washington location (currently in Seattle).

HOW TO APPLY

From the job posting, click on the "Apply Now" button, and follow the prompts to submit your application. Applicants with questions about reasonable accommodations may contact hr@a-rsolar.com for consultation.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Salary : $26 - $31