Office Admin

Receptionist/Administrator

Brooklyn, NY

$60,000-$65,000 Benefits

We are seeking a high-level, experienced Receptionist/Administrator to serve as the front-facing and administrative backbone of a busy plumbing and heating company. This role requires strong organizational skills, experience in accounting support, and polished customer communication skills.

Responsibilities

• Answer and manage incoming phone calls and emails, directing inquiries to the appropriate department
• Handle billing, invoicing, and accounts receivable processes
• Maintain accurate financial and customer records
• Support basic accounting functions, including data entry and reconciliations
• Provide professional, efficient customer service to clients and vendors
• Assist with general office administration and daily operational support

Requirements

• Prior experience as a receptionist, office administrator, or similar role
• Experience with billing, invoicing, and accounts receivable
• QuickBooks experience preferred
• Clear, professional verbal and written communication skills
• Strong organizational skills with attention to detail
• Managerial mindset with the ability to take ownership and prioritize tasks