Compliance and Leasing Specialist, Property Management

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking a Compliance & Leasing Specialist, Property Management for multiple counties. 

About The Role: The Compliance & Leasing Specialist has the primary responsibility of projects that are in strict compliance with all applicable local, state, and federal rules and regulations set forth by the agency and its affiliates, HUD, Tax Credit, investors, partnership agreements, and other local regulatory bodies. The position is responsible for general compliance duties including internal file audits, submitting funder reports, enforcing compliance policies and procedures, and serving as compliance support to property staff. The position also has primary responsibility for lease-up activities for new property openings and property takeovers.  

The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.    

Our Benefits and Perks: 

• $29.33 to $36.00 hourly (Hybrid role)
• 100% Medical, Dental, Vision benefits coverage for employees
• 31 Paid Time Off / Holidays per year
• 403(b) Retirement Savings Plans with Employer Match & Contribution Programs
• Professional Development Trainings and Opportunities, All Staff Events
• Dynamic, mission-drive culture and supportive leadership

How you make an impact: 

Compliance 

• Completes internal file audits, both electronic and hard copy, and ensures compliance with regulatory agreements, partnership agreements, resident selection criteria, marketing plan and other program requirements.  
• Issues Property Memos with internal file audit results. Identifies, follows-up and works through potential compliance issues with the site teams. Provides thorough communication and tracking logs to follow-up on file deficiencies to ensure correction and/or request resident files as needed for audits.  
• Reviews and monitors changes to regulatory and reporting requirements of funders and governmental agencies for the organization’s portfolio of housing. 
• Provides information necessary to the Property Management team and Asset Management team to ensure timely completion of all compliance related reports to regulatory agencies, investors, and partners. 
• Prepares regular property compliance reports for senior leadership based on key performance indicators. 
• Coordinates with other Compliance Specialists for the review and approval of applicant files and file setup to ensure compliance with applicable affordable programs for initial move-ins. 
• Other duties as assigned.  

Leasing 

• Review regulatory documents, contracts, and so forth to develop the Compliance Matrix. 
• Prepare draft regulatory documentation, including the Resident Selection Criteria, the Affirmative Fair Housing Marketing Plan (AFHMP), Marketing Plan, Lease-up Timeline and Lease-up Tracker. 
• Monitor lease-up tracker, update regularly depending on the phase of the lease-up and ensure accuracy. 
• Attend and actively engage in lease-up meetings (internally and with external partners) regarding leasing and compliance related topics. 
• Acts as a liaison with external partnerships during lease-up planning activities and until lease-up completion.  
• Orient Property Management site staff to leasing & compliance needs of the site during and post lease-up. Ensure transfer of information and knowledge regarding lease-up activities and post lease-up requirements.  
• Coordinate with the Sr. Compliance Specialist on property set-up in the property management software. 
• Manage marketing efforts, such as waitlist set-up and launch, as well as partnerships with referring agencies. 
• Prepare draft Vacancy Workflow for applicant processing steps, which includes referral process, application process, denial process. 
• Process applicants per the Vacancy Workflow for assigned lease-up and works collaboratively with on-site Property Management team to ensure the building is fully occupied and in compliance with various local, state, and federal programs. 
• Reviews applicant files for accuracy and compliance with rental amounts, income limits, utility allowances and specific project regulatory requirements, partnership agreements, and other program requirements for initial move-in. 
• Submits applicant/resident files to tax credit syndicator, or other required entity, as required. 
• Other duties as assigned.  

How you meet qualifications:

• High school diploma or equivalent (GED) required. 
• 3 years' experience working with tax credit and/or affordable housing, as well as leasing and marketing. 
• Valid and current Tax Credit Certification (TCS) or greater, or the ability to successfully attain certification, within three months of hire date. 
• Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.  

Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. 

Abode is an Equal Opportunity Employer/Drug Free Workplace 

Salary : $29 - $36