What are the responsibilities and job description for the Procurement Clerk position at Absentee Shawnee Tribe of Indians of Oklahoma?
This position is currently open.
Public?:
Public
Division:
Procurement
Reports To:
Procurement Director
Type of Position:
Regular Full Time
Location:
Absentee Shawnee Tribe / 2025 S. Gordon Cooper Dr. / Shawnee, OK 74801
General Description
This position is responsible for supporting daily office operations, organizing and filing supporting documentation, and overseeing general administrative tasks within the department. Additionally, the role involves providing assistance throughout the Procurement process, including tasks such as adding vendors, reconciling invoices, entering documents into the purchasing system, negotiating contracts, and performing data entry.
Responsibilities & Duties
- Review and analyze standard requisitions, invoices, and orders for all purchases.
- Verify entity registration status and add vendors to the MIP Accounting system.
- Match invoices with corresponding purchase requisitions for payment processing.
- Demonstrate strong attention to detail, the ability to multitask, and maintain accuracy in data entry.
- Perform data entry and manage regular vendor updates and maintenance.
- Possess knowledge of purchasing procedures, including generating purchase orders, selecting vendors, contract management, and understanding contract terms.
- Monitor and track inventory levels to determine when new items should be ordered or purchased.
- Assist with tagging and maintain a computerized record of tribal assets.
- Perform other duties as assigned.
Qualifications
Education and Qualifications
- High School Diploma and 3 years of office experience required.
- Proficient in general office tasks, data entry, computer applications, and able to collaborate effectively with colleagues.
- Strong written and verbal communication skills.
- Analytical skills, ability to organize, prioritize and perform multiple tasks.
- Comfortable utilizing technology to manage procurement processes and stay ahead of upcoming changes.
- Resilient, self-motivated, and capable of working under pressure.
- Strong attention to detail is required.
- Must possess a valid Oklahoma Driver’s License.
- Mus be able to pass a background investigation.
Physical Requirements
- Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity.
- Travel as necessary
- Frequent lifting (up to 50 lbs)
The Absentee Shawnee Tribe of Oklahoma (AST) is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability, or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates. AST will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and its amendments.
Native American Preference/EEO/Drug Free/Smoke Free Workplace
Posted Date:
17 hours 51 min ago
Tribal Preference/Native American Preference/EEO/Smoke Free/Drug Free Workplace
Indian preference applies to all positions, but all resumes will be accepted.
Forward Completed Absentee Shawnee Tribe applications with resume to:
Absentee Shawnee Tribe
Human Resources Department
2025 South Gordon Cooper Dr.
Shawnee, OK 74801
Fax: 405-273-2710
Email: HR@astribe.com
