What are the responsibilities and job description for the Accounts Payable Specialist position at Addison Group?
Job Summary:
We are seeking a reliable and detail-oriented Accounts Payable Specialist to manage full-cycle AP operations in a fast-paced, multi-entity environment. This role requires strong organizational skills, experience with inventory and procurement systems, and the ability to collaborate across departments to ensure timely and accurate vendor payments. The ideal candidate will be proactive, adaptable, and committed to maintaining financial accuracy and compliance in line with company policies and values.
Key Responsibilities:
- Perform full-cycle accounts payable processing, including high-volume invoice validation, GL coding, intercompany, and multi-location allocations.
- Execute 3-way matching by verifying purchase orders and receipts using inventory-based software; resolve discrepancies in coordination with the Procurement team.
- Ensure invoices are routed and approved through the appropriate approval matrix and delegation thresholds.
- Manage and reconcile vendor accounts, resolve invoice/payment discrepancies, and maintain up-to-date vendor records including W-9s, contracts, and insurance certificates.
- Review vendor statements and prepare monthly reconciliations using Excel.
- Assist the AP Lead with team deadlines, reporting, training, and special projects.
- Support month-end close, including accruals and process improvements.
- Maintain organized AP records in a cloud-based, paperless environment.
- Uphold confidentiality standards and ensure compliance with HIPAA and internal policies regarding Protected Health Information (PHI).
- Actively promote UVVC’s Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity.
- Perform other duties as assigned to support the accounting department.
Qualifications:
- High school diploma or GED required; additional education in Accounting or Finance preferred.
- 3–5 years of consistent, full-cycle accounts payable experience required.
- Strong understanding of basic accounting principles.
- Experience with ERP systems (Oracle or NetSuite preferred).
- Proficient in Microsoft Excel; familiarity with ENVI (IOS) inventory software is a plus.
- Comfortable using Microsoft Teams; strong data entry and organizational skills.
- Excellent attention to detail, critical thinking, and ability to work independently and collaboratively.
