What are the responsibilities and job description for the Program Coordinator position at Addison Group?
Job Title: Program Coordinator
Location: Chicago, IL
Industry: Nonprofit
Compensation: $24.00 – $30.00 / Hourly
Work Schedule: 35-hour work week; hours vary based on events. Before program: 2 days onsite; During program: 4 days onsite; After program: 2 days onsite. Some evenings and weekend events required.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring for our client, a nonprofit organization focused on global education and leadership development.
Job Description:
The Program Coordinator will provide logistical and administrative support for a seasonal international program. This position involves event planning, vendor coordination, participant support, and assistance with financial tracking and reporting. The role is highly visible, requiring strong organizational skills, cultural sensitivity, and the ability to adapt in a fast-paced environment.
Key Responsibilities:
- Coordinate logistics for pre-program, program, and post-program phases, including housing, travel, catering, and vendor management.
- Manage program communications, such as participant updates and mentor pairing information.
- Prepare materials including welcome packets, program guides, and event signage.
- Support event setup, breakdown, and on-site execution, including evening and weekend activities.
- Oversee program inbox and data management across multiple platforms.
- Assist with procurement, expense tracking, and reconciliation of program costs.
- Serve as a point of contact for logistics and event-related inquiries.
Qualifications:
- 2 years of experience in event coordination, program support, or logistics.
- Strong communication and organizational skills with exceptional attention to detail.
- Ability to handle multiple priorities and work effectively under pressure.
- Proficiency with Microsoft Office; experience with Mailchimp or WordPress is a plus.
- Flexibility to work evenings and weekends as required by program schedule.
Additional Details:
- Contract role running approximately until middle of November
- Background check required prior to start.
- Professional, business casual attire required for events.
Perks:
- Dynamic, multicultural work environment.
- Hands-on event management experience with a mission-driven organization.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
Salary : $24 - $30
