Purchasing Specialist

Description

The Purchasing Specialist will provide purchasing support to ADMAR’s branch organization and is responsible for ordering merchandise, small and light equipment, and inventory for ADMAR Positioning Solutions. The individual’s primary responsibility will ensure orders are placed with an approved quality supplier at the best price and terms. The Purchasing Specialist is responsible for managing the entire purchasing transaction from review of purchase requisition through delivery and payment authorization, and will work to resolve order discrepancies quickly and collaboratively.

Primary Duties and Responsibilities:

• Review incoming Requisitions and verify against current and on order inventory levels, clarifying unclear items, recommending alternatives or existing inventory on hand. 
• Prepare Purchase Orders verifying specifications, prices, and ensuring purchasing transactions are in-line with company purchasing policies, contracts and payment terms.
• Accurately inputs all verified purchasing information into company rental management system.
• Communicate directly with suppliers on orders, order confirmation, shipping and delivery instructions, missing or incorrect invoices, past due Purchasing Orders and deliveries, RMA’s etc.
• Verify receipt of  ordered goods by comparing items received to items ordered, resolving shipment discrepancies with suppliers as required.
• Resolve other discrepancies with Purchase Orders, receipts or invoices directly with suppliers.
• Ensure integrity  of rental management system by reviewing and correcting discrepancies or errors in serial numbers, descriptions and pricing of various inventoried goods.
• Monitor branch merchandise inventory levels and coordinate with Inside Sales Reps or other responsible branch personnel and place reorder Requisitions as appropriate.
• Monitor bulk merchandise inventory levels, reorder based on minimum inventory level quantities and administer distribution of bulk purchases to branches.
• Prepare reports on status of purchasing process and inventory levels.
• Ensure all purchasing related documentation remains properly organized and filed.
• Provide other administrative support to the purchasing function as requested.

Requirements

College degree preferred

2-3 years of purchasing experience required

Excellent Microsoft Office Skills with heavy emphasis on Excel

Ability to work across all levels in the organization

Excellent interpersonal skills

Must be a self motivated person with excellent multi-tasking skills

Detail Oriented

Must be very organized