Policy Specialist

We are looking for the right person to join our busy, but friendly nonprofit! The Policy Specialist manages the organization’s policy and procedures, Intranet, and forms. Duties include reviewing, editing, and formatting policies and procedures, meeting with internal departments to promote and guide the creation of, analyzing and making recommendations for areas of improvement, maintaining and updating the company’s SharePoint Intranet site, along with other administrative duties and tasks. This position requires a detail-oriented person with strong Microsoft Office skills with proficiency in SharePoint, Excel, and Word. A successful candidate has strong written and verbal communication skills, is organized, and has project management experience. Must be pet friendly! We are a pet friendly office with multiple dogs in the office daily.

Responsibilities & Duties - include, but are not limited to:

• Maintain and update the company’s policy and procedures, including maintaining a control system, organizing incoming work and prioritizing requests, and preparing and formatting documents in-keeping with company formatting standards.
• Act as project manager to promote creation and movement of policy and procedures; this includes regularly meeting with various departments to guide and aid with document creation, regular internal communication with departments, and reporting to upper management on status of policy and procedures.
• Maintain company Intranet, including maintaining document repository system, existing department pages, creating new pages where necessary, and improving the Intranet for greater functionality and usability.
• Manage company forms, including updating, editing, and maintaining the organization’s forms, creating new forms, making forms into fillable PDFs, and more.
• Schedule meetings, manage calendars, and create agendas
• Additional duties as assigned

Skills

• Strong project management skills
• Excellent verbal and written communication skills
• Detail oriented with strong organizational skills
• Good interpersonal skills
• Effective time management skills
• Technical knowledge and general technical proficiency
• Problem solving skills
• Complex calendaring skills
• Proficiency in Microsoft Office 365, with strength and competency in Word, Excel, and SharePoint
• Experience with Adobe Acrobat
• Flexible and versatile; willingness to perform a variety of tasks and adapt to changing priorities as needed
• Must be pet friendly!

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This role operates in an in-office capacity. The incumbent routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work
This is a full time, hourly position. Employee is expected to be available during normal business hours, Monday through Friday 9 am – 5 pm.

Travel
No travel is expected for this position

Education Requirements

• Associate’s degree or equivalent preferred
• Technical background or experience preferred
• Policy writing experience preferred

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• No nights
• No weekends

Experience:

• policy writing: 1 year (Preferred)
• document editing: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Microsoft SharePoint: 1 year (Preferred)

Ability to Relocate:

• Longwood, FL 32750: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $19