Banquet Coordinator, Events

Are you a current Aims Employee or Student Worker? If so, we need you to apply through your Workday account. Instructions for Aims Applicants: Please close this window and log into your Workday account. Apply by using the "Career" application on your home page. If you're a student worker please use "Find Student Jobs" under the "Career" application to apply. Instructions for all Applicants: In order to be considered please provide a thorough and complete application. Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the “Work Experience” section on the application. We evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application. Please make sure you state whether work experience (aka work history) is part time or full time employment (full time is 40 or more hours per week). Be sure to upload all the required documents listed at the bottom of the Job Description. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered. Upon hire, all positions at Aims Community College require a criminal background check, and may require a MVR, and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position. Job Description: Aims Community College seeks a motivated Banquet Manager to assist in event planning and execution for Aims Community College internal and external events. This position works closely with the Event Management team, Facilities and Operations, and Aims Food Service. Responsibilities include responding to client catering requests, working with external catering, liquor distributors and rental vendors, coordinating caterer and vendor setup, inventory management as well as monitoring vendor use of the kitchen. On the day of events, this position ensures that the caterer arrives on time, the kitchen and associated Aims facilities and equipment are used properly, and selected vendors are set up properly. This position also assists with post-event clean up once events are over, and coordinates with vendors to complete their clean-up duties. This position facilitates coordination with Aims Food Services on smaller meeting set up to include setting up and maintaining and cleaning up non-alcoholic beverage stations, breakfasts, lunches, and breakouts. Additionally, this position works with the Assistant Director of Welcome Center to coordinate materials as they pertain to Aims policies & procedures for all event functions. Event Administration & Operations: Order and maintain inventory for basic beverage service at events including coffee supplies, bottled drinks, and ice. Maintain inventory for alcohol and non-alcoholic mixers and garnishes. Maintain barware and drinkware supplies. Confirm the table complements (salt, pepper, sugar, breadbaskets, etc.) have been properly cleaned and filled. Maintain inventory of all tabletop service and back-of-house wares. Work with the vendor or caterer on replacing any items that do not meet satisfaction. Schedule maintenance and repairs for kitchen equipment. Manage liquor license renewal and ensure liquor code enforcement. Manage accounts with alcohol distributors including ordering, donations, and payments. Track preferred caterer contracts and ensure health department licensing and insurance requirements are met. Create and maintain pre and post-event procedures for caterers. Negotiate costs and services with vendors as needed. Ensure alcohol storage and service are managed in accordance with liquor laws. Ensure cleanliness of the kitchen, adhering to health code requirements and enforcing cleanliness standards; Fully stock kitchen with cleaning supplies and perform or assist with cleaning duties as required. Train caterers on kitchen equipment usage. Event Planning: Respond to client phone calls and requests for catering services. Coordinate vendor access to loading dock and kitchen with preferred caterers and bartending service. Distribute and track caterer access badges. Coordinate kitchen activities with other departments to include the Aims Food Services staff and Facilities and Operations staff to ensure that services are provided in an efficient and timely manner. Coordinate details of event with client, event lead, and caterer (both internal Aims Food Services and external preferred caterers). Schedule and maintain communication with all parties involved with the preparation, set up, tear down and management of the event. Consult with external caterers to discuss the timing of the meal courses being served. Assist event lead with planning the venue layout according to the number of guests, type of event, and catering needs. Input catering orders for Aims signature events, coordinating with Aims Food Services as needed. Event Production: Attend events, as appropriate, to ensure smooth functioning. Manage on-site production and vendor needs for events as necessary. Ensure food and alcohol delivery and set up from external vendors is on schedule. Ensure service standards are being followed and take corrective action when they are not. Supervise the placement of tables, chairs, table settings, and serving stations to make sure they are placed properly. Direct and oversee the setting up for tables correctly and uniformly using clean pressed linen, clean unspotted silverware, clean china with no chips or cracks, clean unspotted glassware. Set up, serve and/or break down coffee breaks, receptions, other special functions as assigned. Work with caterers to ensure they clean the kitchen following events to meet health department standards. Reconcile end of day sales and bartender tips. Audit banquet checks to ensure that all services rendered are properly invoiced in a timely manner. Provide post-event invoice information to staff associate for final client invoices. Manage cash drawers, deposits, POS, and credit card systems. Demonstrate an understanding of emergency procedures to include fire, life, and safety. Other Duties as Assigned Minimum Qualifications: Bachelor's Degree in Event Management, Hospitality, Business, or other related field; plus, Four (4) years of related experience or an equivalent combination of and/or education and/or work experience. Experience with banquet event orders and banquet catering. Experience using event-related database, software, and web systems. Flexibility and the ability to work nights and weekends. Strong organizational and interpersonal communication skills. Experience in managing inventory and sales reconciliation. Financial management and budgeting skills. Ability to establish and maintain positive working relationships with faculty, staff, students and the general public. Demonstrated problem solving and decision-making skills in an event coordination capacity where high-level customer satisfaction is required and appropriately represent the campus. Superior time management, multi-tasking, and cross-team support skills. Ability to accomplish assigned projects independently. This position requires the use of a company vehicle and/or personal vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance. Required Licenses and/or Certifications: Current Responsible Alcohol Beverage Vendor Training or willingness to get one within 30 days of employment start date. Current ServSafe Manager's Certification or willingness to get one within 30 days of employment start date. Preferred Qualifications: Three (3) years of experience in event management or event planning experience. Experience working in a higher education setting. Required Documents: Cover Letter Resume Diversity Statement Certifications, if any Please Note: All required documents can be uploaded in the “my experience” section of the application under Required Documents. Minimum Payment Amount: $53,549.00 Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay. Pay Rate Type: Salary Included with Aims Full-time Employment is a generous package of Benefits, most are listed below: Benefits are effective immediately 100% employer provided medical & dental coverage employees (employee only option) 85% employer provided medical & dental coverage for employee's spouse and/or family Voluntary vision insurance Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days) 17 paid holidays and 3 personal days each year Summer schedule: 4 day work week - Fridays Off Employer paid long-term disability and life insurance premiums Tuition waiver & reimbursement for employees Tuition waiver for dependents PERA employer (see www.copera.org for comprehensive benefits) Additional supplemental benefits & retirement programs available Access to the PERC (Aims gym) for employee & one guest Free parking on all campuses Part-time employees also receive some benefits depending on the number of hours worked. Tuition waiver for employee on Aims courses Access to the PERC (Aims gym) for employee & one guest Aims Discount program Free parking on all campuses PERA employer (see www.copera.org for comprehensive benefits) Additional supplemental benefits & retirement programs available Screening/Selection: If you need assistance with this process please contact Human Resources. Initial screening will be conducted by a committee based on completed application materials. Please be prepared to submit the following, if required: • Cover Letter addressing qualifications relative to position requirements • Resume • Diversity Statement; see below • Teaching Philosophy (for faculty positions only) • Copy of Transcripts for all positions. Official transcripts will be required if hired for all Full Time positions Diversity Statement Instructions Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees. In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment. Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position. As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class. Faculty: Must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services (www.naces.org) or Association of International Credential Evaluators (www.aice-eval.org) lists members who may be contacted for assistance in evaluating foreign credentials. If you are a current Aims Community College Faculty and have transcripts on file, then a new official copy is not required. Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired. Aims Community College is seeking talented people who are dedicated to helping our students succeed. Aims is a locally governed and funded debt-free progressive community college based in Greeley, Colorado with three satellite campuses in Fort Lupton, Loveland and Windsor. Aims serves 8,000 students per year, preparing them for success with 200 degree and certificate programs. Aims staff, faculty and administration work as a team to ensure excellent service and educational standards. Our student body reflects the growing diversity of our community: 55% of our students identify as white, 36% Hispanic, 2% Asian, 2% African-American, and 2% multiracial. Aims is committed to serving all of our students, including populations that are traditionally underserved in higher education. We welcome applicants who share a commitment to inclusive excellence. Questions or Need Assistance: If you need assistance applying for a job, please contact our HR Department, hrassist@aims.edu , or call us at 970-339-6670.

Salary : $53,549 - $0