What are the responsibilities and job description for the Accounts Payable Clerk position at Akshaya Inc?
Job Details
Job Description:
Key Responsibilities:
- Scan and process vendor invoices using SAP and AP coding standards
- Pull Concur backup documents for SAP indexing and reconciliation
- Process various invoice types: supplier, freight, FB60 (non-3-way match), GL-coded invoices
- Review and analyze invoice/expense reports for accuracy and compliance
- Apply correct general ledger codes to trade invoices
- Reconcile monthly statements and resolve payment discrepancies
- Maintain accurate records of all AP transactions in compliance with policies
- Disburse payments to vendors, suppliers, and employees
- Perform timely account reconciliation by verifying entries vs. balances
- Ensure all invoices are properly approved, sorted, coded, and matched with receipts
- Prepare billing data and support financial close process
- Process employee expense reimbursements and verify associated documentation
- Log and supervise check batches and computer-based check runs
- Respond to billing inquiries and troubleshoot invoice-related issues
- Collaborate with internal staff and external vendors to resolve conflicts and clarify documentation
- Renew legal and business licenses annually per compliance requirements
- Provide high-level customer service across departments and vendor networks
- File trade invoices daily post-vouchering and ensure accessibility
- Assist finance and accounting departments with transaction tracking
- Perform other job-related duties as assigned
Requirements:
- Minimum:
- High school diploma or equivalent with at least 1 year of AP/accounting experience
- Basic knowledge of GAAP and regulatory guidelines
- Proficient in Microsoft Excel (pivot tables, charts, formulas)
- Strong attention to detail and organizational skills
- Preferred:
- Working knowledge of SAP (financial modules)
- Familiarity with advanced math concepts and financial modeling
- Proficient in Microsoft Office Suite
- Strong verbal and written communication skills
- Excellent problem-solving, interpersonal, and customer service abilities
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