Accounts Payable Clerk (Spanish)

Description:

· Scanning Invoices

· AP Coding

· Processing Vendor Invoices in SAP

· Pulling Concur back up for SAP Indexing

· AP Experience, SAP experience, MS Excel, and Word, 10 Key and experience with large workloads

· Interviews will be in person

Overview

· Completes vendor or payments by verifying entries and comparing system reports to balance

· Analyzing invoice/expense reports; recording entries; monitoring discount opportunities

· Scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies

· Insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Duties and Responsibilities

· Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner

· Prepare billing information and verify any changes to support accurate and efficient billing process and financial close

· Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts

· Input and process transactions into electronic accounts receivable and billing systems

· Answer trade billing questions and troubleshoot billing issues and inquiries

· Verify and process personnel expense reports

· Log check batches and supervise computerize check runs? Paying bills and invoices in accordance with established methods and procedures

· Maintaining accurate records of all Accounts Payable transactions

· Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts

· Following proper procedures and taking direction from senior staff

· Developing technical skills

· Disburse payment to suppliers, vendors, and employees

· Perform timely account reconciliation by verifying entries and compare to balances

· Confirm that the appropriate general ledger codes have been entered on each trade invoice

· File all trade invoices each day in the appropriate files after they have been vouchered

· Contact suppliers or divisions for appropriate documentation to process invoices

· Verify trade invoices by reconciling monthly statements and related transactions

· Ensure correct approval, sorting, coding, and matching of invoices/receipts

· Ensure all legal and business licenses are renewed in accordance with state and federal laws annually

· Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments

· Perform other job-related duties as assigned

Minimum Qualifications

· High school diploma or equivalency plus 1 year of experience

· Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives

· Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Preferred Qualifications

· Working knowledge of SAP software financial modules

· Excellent accuracy and attention to detail skills to process large numbers of invoices

· Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus

· Strong communication skills

· written, verbal, persuasion, motivation, facilitation of strong working relationships

· Knowledge of other MS Office Suite and/or software applications related to job functions

· Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills

Physical Demands

· Physical demands with activity or condition for a considerable amount of time may include sitting and typing/keyboarding using a computer (e.g., keyboard, mouse, and monitor) or adding machine

· Physical demands with activity or condition may include walking, bending, reaching, standing, squatting, and stooping

· May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

Job Type: Contract

Pay: $25.00 - $26.00 per hour

Expected hours: 40 per week

Schedule:

• Day shift

Ability to Commute:

• Union City, CA 94587 (Required)

Ability to Relocate:

• Union City, CA 94587: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $26