What are the responsibilities and job description for the Accounts Payable Specialist position at ALCO Management, Inc.?
Summary Of Position
The Accounts Payable Specialist is mainly responsible for Accounts Payable functions for our Communities as assigned. The Accounts Payable Specialist will also assist in some Accounts Receivable functions for the Corporate Office. The Accounts Payable Specialist reports directly to the Accounts Payable Manager. The Accounts Payable Manager reports to the Director of Accounting.
Essential Functions Of The Position
The Accounts Payable Specialist will be located in the Home Office (Memphis). Minimum travel is required, mainly for seminars.
INTERNAL & EXTERNAL RELATIONSHIPS
The Accounts Payable Specialist will have contact with most positions throughout the Company. The Accounts Payable Specialist will interact with Senior Management, District Property Managers, Property Accountants, and Community Managers.
CHALLENGES
Balancing the various priorities of HUD, the property management team, site staff, Central Office staff, investors, owners, residents, potential residents, vendors, suppliers, and callers is the most difficult part of the position. The Accounts Payable Specialist will find numerous demands on his or her time, and must maintain sight of the overall operational plan. The Accounts Payable Manager, Corporate Controller, and Director of Accounting will interact with the Accounting Specialist to help determine priorities.
Knowledge & Skill Requirements
Must be able to speak, read, and write English
Knowledge of Microsoft Office products preferred
Experience With Accounts Payable Functionality Preferred
Experience with Accounts Receivable functionality preferred
The Accounts Payable Specialist is mainly responsible for Accounts Payable functions for our Communities as assigned. The Accounts Payable Specialist will also assist in some Accounts Receivable functions for the Corporate Office. The Accounts Payable Specialist reports directly to the Accounts Payable Manager. The Accounts Payable Manager reports to the Director of Accounting.
Essential Functions Of The Position
- Assist in the maintenance of the Vendor Master File
- Review Vendor Load Sheet for completeness, appropriate backup, and approval
- Set up vendors in the computer system
- Update existing vendors for address changes, insurance changes, etc.
- Review and Approve payables in the computer system
- Check for correct coding of invoices
- Check invoices for correct attachment
- Enter Purchase Orders and Payables that come to the corporate office
- Review Expense Distribution Reports on a weekly basis for accuracy
- Perform the monthly closing of Accounts Payable for assigned communities
- Reconcile open payable listing to General Ledger on a monthly basis
- Assist with the preparation 1099s at year end
- Field vendor calls and other AP related phone calls from communities
- Process utility bills for all Communities and Corporate Office and ensure the timely recording and payment of these utility bills
- Maintain the Utility Usage Log and distribute this report as described by the related policy located in the Accounting Manual
- Receive, process, and record Corporate Office deposits and Community receipts as needed.
- Performs other related duties as required
The Accounts Payable Specialist will be located in the Home Office (Memphis). Minimum travel is required, mainly for seminars.
INTERNAL & EXTERNAL RELATIONSHIPS
The Accounts Payable Specialist will have contact with most positions throughout the Company. The Accounts Payable Specialist will interact with Senior Management, District Property Managers, Property Accountants, and Community Managers.
CHALLENGES
Balancing the various priorities of HUD, the property management team, site staff, Central Office staff, investors, owners, residents, potential residents, vendors, suppliers, and callers is the most difficult part of the position. The Accounts Payable Specialist will find numerous demands on his or her time, and must maintain sight of the overall operational plan. The Accounts Payable Manager, Corporate Controller, and Director of Accounting will interact with the Accounting Specialist to help determine priorities.
Knowledge & Skill Requirements
Must be able to speak, read, and write English
Knowledge of Microsoft Office products preferred
Experience With Accounts Payable Functionality Preferred
Experience with Accounts Receivable functionality preferred