What are the responsibilities and job description for the Mechanical Maintenance Planner position at Alcoa?
Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.
About the Role:
The Mechanical Maintenance Planner is responsible for planning and scheduling all mechanical maintenance work within assigned areas of the smelter. This role is central to maintaining coordination between production and maintenance teams, ensuring work is properly prepared, documented, and ready for safe and efficient execution. The planner maintains accurate records, facilitates meaningful analysis of work performed, and contributes directly to equipment reliability and operational excellence.
Key Responsibilities
Our values – act with integrity, operate with excellence, care for people, lead with courage – are at the foundation of everything we do. To be successful in this role and to play a part in our ongoing success we desire the following background:
Minimum Qualifications
At Alcoa, our care for people philosophy is backed by our excellent total rewards package that we provide our employees effective on your date of hire, such as:
Alcoa “Warrick” based in Newburgh, Indiana just outside of Evansville, IN has been present in the lives of many families in our community for over 60 years. We’ve grown and we’ve matured together. Now we are looking for our next generation of Alcoans to bring us into the future. You can be one of them! Join us and get ready to experience endless opportunities!
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
As a proud equal opportunity workplace and affirmative action employer, Alcoa is dedicated to providing equal opportunities and equal access to all individuals regardless of a person’s gender, age, race, ethnicity, sexual orientation, gender identity, religion, nation of origin, disability, veteran status, language spoken or any other characteristic or status protected by the laws or regulations in the places where we operate.
If you have visited our website in search of information on U.S. employment opportunities or to apply for a position, and you require an accommodation, please contact Alcoa Recruiting via email at gssrecruiting@alcoa.com.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.
About the Role:
The Mechanical Maintenance Planner is responsible for planning and scheduling all mechanical maintenance work within assigned areas of the smelter. This role is central to maintaining coordination between production and maintenance teams, ensuring work is properly prepared, documented, and ready for safe and efficient execution. The planner maintains accurate records, facilitates meaningful analysis of work performed, and contributes directly to equipment reliability and operational excellence.
Key Responsibilities
- Maintenance Planning & Scheduling
- Manage daily backlog for assigned area(s), ensuring alignment with production and customer needs.
- Maintain a 2–4-week ready-to-execute backlog.
- Provide accurate labor and cost estimates for planned work.
- Conduct field walkdowns with craft personnel to develop comprehensive job packages.
- Job Package Development
- Job packages must include.
- Detailed job plans and work instructions.
- Required safety documentation.
- Kit contents and material lists
- Required labor and craft assignments.
- Specialized tools/equipment
- Necessary permits and drawings
- CMMS Management (Alcoa CMMS)
- Utilize the CMMS proficiently for planning, purchasing, scheduling, and documentation.
- Complete work orders to support equipment history accuracy.
- Incorporate revisions, improvements, and requested changes into the system.
- Update PM/PdM activities and maintain accuracy of Bill of Materials (BOMs).
- Kitting Coordination
- Use BOMs and work instructions to initiate material kits.
- Track kit status via daily management tools.
- Coordinate with warehouse and procurement to ensure timely kit completion.
- Verify all kits for content accuracy.
- Reliability Support
- Maintain accurate equipment BOMs.
- Support Reliability Engineers with requested tasks.
- Ensure planned maintenance activities support reliability program initiatives.
- Industrial smelter environment with exposure to noise, heat, mechanical equipment, and moving machinery.
- Frequent field walkdowns and hands-on job scoping in production areas.
- Requires consistent use of required PPE and adherence to safety standards.
- Combination of office-based planning and field verification work.
- Follow all environmental regulations and site procedures relevant to mechanical maintenance.
- Ensure job plans account for proper handling, storage, and disposal of materials, fluids, and waste.
- Support environmentally responsible maintenance practices.
- Integrate required safety documentation and hazard controls into every job plan.
- Ensure work packages reflect safe work practices, LOTO requirements, and PPE standards.
- Participate in safety meetings, audits, and continuous improvement initiatives.
- Promote safe execution of maintenance activities through detailed and accurate planning.
Our values – act with integrity, operate with excellence, care for people, lead with courage – are at the foundation of everything we do. To be successful in this role and to play a part in our ongoing success we desire the following background:
Minimum Qualifications
- 3 years of mechanical maintenance/planning experience
- Ability to interpret technical drawings and specifications.
- Adequate mechanical craft knowledge to estimate labor, materials, and visualize work execution.
- Proficiency with CMMS systems (e.g., SAP, Alcoa CMMS) and Microsoft Office applications
- Strong oral and written communication skills
- Solid administrative, mathematical, and documentation skills
- Understanding of work orders, priorities, and scheduling processes
- Experience in smelter or metals manufacturing environments.
- Prior work supporting reliability engineering or reliability-centered maintenance (RCM).
- Advanced understanding of BOM development and maintenance.
- Technical Skills:
- Mechanical maintenance knowledge
- CMMS proficiency
- Ability to interpret drawings, specifications, and BOMs
- Job plan and work package development
- Planning & Organizational Skills
- Strong backlog management
- Effective coordination of labor, materials, and scheduling
- High attention to detail and accuracy
- Communication & Collaboration
- Clear and professional communication with craft, production, warehouse, and procurement
- Ability to work effectively across cross-functional teams.
- Computer & Analytical Skills
- Competence with SAP/CMMS systems
- Microsoft Office proficiency
- Ability to analyze information, document work, and maintain accurate files.
At Alcoa, our care for people philosophy is backed by our excellent total rewards package that we provide our employees effective on your date of hire, such as:
- Competitive compensation packages, including pay-for-performance variable pay, recognition and rewards programs
- 401(k), employer match up to 6%, additional employer retirement income contribution (no vesting period)
- Healthcare benefits: medical, Rx, dental, vision, flexible spending account, health savings account (generous employer contribution), life and accident insurance
- Work-life balance programs: flexible work scheduling, hybrid/remote working
- Paid time off: 15 vacation days prorated in the 1st year based on hire date, 10 holidays including 1 flexible holiday of your choice, 7 illness days, Care for Family leave up to 40 days, up to 5 bereavement days, maximum of 30 jury duty days, and up to 10 days annual training for military leave
- This benefit information applies to US based applicants only. Alcoa reserves the right to change plans at its discretion.
Alcoa “Warrick” based in Newburgh, Indiana just outside of Evansville, IN has been present in the lives of many families in our community for over 60 years. We’ve grown and we’ve matured together. Now we are looking for our next generation of Alcoans to bring us into the future. You can be one of them! Join us and get ready to experience endless opportunities!
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
As a proud equal opportunity workplace and affirmative action employer, Alcoa is dedicated to providing equal opportunities and equal access to all individuals regardless of a person’s gender, age, race, ethnicity, sexual orientation, gender identity, religion, nation of origin, disability, veteran status, language spoken or any other characteristic or status protected by the laws or regulations in the places where we operate.
If you have visited our website in search of information on U.S. employment opportunities or to apply for a position, and you require an accommodation, please contact Alcoa Recruiting via email at gssrecruiting@alcoa.com.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.