Accounts Payable Specialist

Position Summary:

The accounts payable professional is a skilled operational accounting position that is responsible for full-cycle processing of accounts payable, including, but not limited to receiving, coding, entering, filing, and paying invoices.

Essential Functions:

• Review of all invoices for adequate documentation and approval
• Determination of general ledger accounts, job numbers, and other identifying information to accurately process invoices
• Daily entry of a high volume of invoices
• Ensure all vendor information is accurate and up to date
• Ensuring all emails are reviewed and addressed in a timely manner.
• Monitoring of accounts payable reports to ensure that invoices are paid timely.
• Weekly processing of payments to vendors – checks, EFT, Nvoicepay
• Monthly reconciliation of all Corporate Credit card Statements
• Responsible for various time sensitive monthly processes
• Regular communication with members of the organization and outside vendors
• Annual processing of 1099 Forms
• Other duties as assigned

Position Requirements

• 3-5 years of general accounting experience to include accounts payable.
• High school diploma required, AS in Accounting preferred.
• Commitment to continuous improvement
• Proactive nature, with a sense of urgency to manage multiple tasks and deadlines in a fast-paced, ever-changing work environment.
• Analytical focus to be able to identify trends, discover causes of variances, and identify improvement opportunities
• Intermediate skills with standard office software (MS Excel, MS Word, MS Outlook)
• Ability to analyze and follow detailed procedures, propose new procedures as needed
• Excellent organizational, analytical, interpersonal, and communication skills.
• Ability to work overtime as needed
• Willingness to rotate into other operational accounting areas and to support other team members as required