Executive Assistant

Who We Are:

The Alliance for Decision Education (“the Alliance”) is a non-profit education organization leading the growing call to have decision-making skills taught in schools across the country by 2030. Increasingly, teachers, parents, and business leaders all are advocating for students to learn the skills for good decision-making, improving their lives and those of others around them. We are dedicated to the understanding that better decisions lead to better lives and a better society. Our mission is to improve lives by empowering students with essential decision skills. For more information, please visit www.AllianceForDecisionEducation.org.

The Alliance for Decision Education is proud to be an Equal Opportunity Employer that celebrates diversity, promotes equity, and encourages inclusivity. We are committed to building and fostering a team that represents a variety of backgrounds, perspectives, and skills. The more diverse we are, the better our work will be, and the more impact we will have.

The Role:

Reporting to the Executive Director (ED), the Executive Assistant (EA) will provide clerical and administrative support to the ED. The EA will be responsible for making time, information, communication, and decision processes for the organization more effective and efficient. In this role, the EA will have the opportunity to take on important responsibilities, learn the intricacies of running an effective nonprofit organization, and make a lasting impact in an emerging field in education.

The position can be partially or fully remote initially, but we expect that the EA will mainly work from the Alliance office in Bala Cynwyd, PA once the organization deems it safe to return to the office.

Core Responsibilities:

• Manage calendar, schedule, meetings, and appointments
• Coordinate all travel arrangements
• Take meeting notes and ensure action items are executed
• Enter data, including contacts, tasks, and notes, into our CRM database
• Communicate with board members, staff, and other stakeholders on behalf of the ED, including first drafts of emails, letters, and other written communications
• Manage and streamline the flow of information for content that the the ED needs to review, including creating templates and documents, reviewing drafts, organizing and preparing information, and coordinating timelines
• Perform administrative and clerical duties including:
  • Copying, printing, and scanning documents
  • Preparing hard copy materials (e.g. printouts, presentations, etc.)
  • Answering all incoming phone calls and taking messages
• Other duties as assigned

Ideal Qualifications:

• Experience and Skills
  • Excellent written and verbal communication skills

• • Exceptional attention to detail and time management skills
  • Demonstrated ability to organize, prioritize tasks, take initiative, and meet deadlines
  • Proven ability to be trustworthy and ethical with confidential information
  • 5 years of experience as an Administrative or Executive Assistant to CEOs, Presidents, or other executive leaders
  • Experience with Google Workspace (formerly G Suite) is preferred.
  • Experience with Airtable and/or other CRMs is preferred.
  • Experience or interest in education and/or nonprofit management is a plus.

• General Attributes
  • Gracious professionalism and emotional maturity

• • Personable and positive attitude
  • Responsible and conscientious
  • Collaborative with a passion for the mission and the success of the organization
  • Capable and willing to be flexible and adapt to changing conditions

Salary and Benefits:

Salary is competitive and commensurate with experience. Alliance employees receive a comprehensive benefits package (including health and dental insurance completely covered for you and your family, a 401k with up to 5% match, and long term disability insurance), generous paid time off, a laptop, and other tools and resources to help employees do their best work.