What are the responsibilities and job description for the Division Administrator - Japanese Speaking position at Altair?
Division Administrator - Japanese Speaking
Job Summary:
Our client in Ann Arbor, MI is looking for a Division Administrator - Japanese Speaking. This is a contract position.
What You Will Do:
Are you passionate about supporting innovation and working with dynamic teams in a global company? Join our Research Division as a Research Administrator—a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.
This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you’re a detail-oriented, proactive problem solver who thrives in fast-paced settings, we’d love to hear from you.
Key Responsibilities:
As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including:
- Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
- Supporting new hire onboarding (desk setup, access coordination, orientation prep).
- Coordinating internal events and meetings across departments.
- Assisting travel planning, itineraries and othe support for the Division VP.
- Maintaining organized records for technical reports, publications, and confidential documents.
- Preparing and submitting monthly accruals and expense tracking reports.
- Keeping evacuation and safety lists current for assigned division areas.
- Liaising across company departments to collect information, resolve issues, and streamline processes.
- Managing office supply inventory and budget; recommending purchases as needed.
- Distributing incoming mail and handling other day-to-day office operations.
Basics:
- Bachelor’s degree (BS/BA) required.
- On-site work presence is essential.
- Proficiency in Ariba Purchase Order systems.
- Strong customer service orientation and organizational skills.
- Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
- Basic understanding of budget vs. actual financial tracking.
- Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
- Excellent verbal, written, and interpersonal communication skills.
Preferred:
- Japanese language proficiency is highly desirable.
- Experience with PeopleSoft.
How You Will Be Successful:
- Envision the Future
- Communicate Honestly and Broadly
- Seek Technology and Business “First”
- Embrace Diversity and Take Risks
What We Offer:
- Competitive Salary
- Comprehensive Benefit Package
- 401(k) with matching contributions
- Paid Time Off
- Employee Discounts
- Free training on all Altair products
Why Work with Us:
Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.
Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.
For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com
Ready to go? #ONLYFORWARD
At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.
Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.
